Job Description

What the role is:
The officer primarily assists Head Registry in the daily running of Registry operations, facilitate flow of information and ensure compliance with rules/guidelines set out for Records Management and Digital Systems.
What you will be working on:

• Ensure proper management of official records which includes physical, digital as well as manning of secret registry in line with IM4L, IM8 and CNB SOP. o Support the developing the knowledge management framework at CNB. This includes the reviewing of existing SOPs and guidelines and streamlining work processes to achieve more effective records and knowledge management at CNB o Oversee and perform the following key Registry functions (not limited to): - Appraisal of records with NAS - Revision of Records Retention Schedule (RRS) - Creation and streamlining of internal audit process to perform periodic filing reviews of significant projects to ensure emails are filed promptly and completely by the Action Officers. - Work with Intel Division to incorporate the RRS element in i2MAS and the mechanism to monitor the retention periods and disposition actions of file records. - Work with Divisions and Units to maintain a listing which includes retention periods and disposition actions for the physical records stored in their repositories. - Assist in the file destruction exercises in line with Records Retention Schedule (RRS) o Support the Digitisation efforts at CNB - Liaising with vendors in WOG DA Contract - Liaising with DTO for enhancement of systems - IDEAS II/i2MAS - Liaising with Record Managers - Stocktaking subject files and updating Masterlist - Checking and verifying the records digitised o Support the implementation of MHA E-Registry - implementation of Biometric Keypress - ensuring adequate security safes and steel locking bars are in place

What we are looking for:
The Job Holder should possess: o A relevant qualification in areas of knowledge management, information management, information technology, business administration or a related field o Experience in knowledge management, information management or a related field o Good communication and interpersonal skills for working with diverse stakeholders and contractors o Some level of system thinking and organising skills to perform the scope of work effectively We regret that only shortlisted candidates will be notified for the interview.
About MHA- Central Narcotics Bureau (CNB):
Central Narcotics Bureau keeps Singapore safe from drug abuse through: enforcement action against drug traffickers and abusers, leading and co-ordinating preventive drug education, assisting and forging a national consensus of zero tolerance towards drug abuse and identifying and recommending new legislative and other measures.

Skills Required