Job Description

Overview
The incumbent will serve as the lead administrator for the Department of Family Medicine (DFM)'s research workplans and activities. S/he will be crucial in shaping and supporting the development and expansion of DFM's research capabilities. S/he will also play a key role in managing the daily operations of DFM's research team, ensuring efficient and effective workflows.

Academic Leadership & Research Strategy

• Work with Head of Department and Research Director to develop and operationalise research workplans including short and long-term goals for research
• Maintain a strong and current understanding of international, national, and institutional research rules and regulations including opportunities of research grants and collaborations; able to proactively provide relevant information to Dept researchers
• Monitor research projects' timelines to ensure alignment with desired outcomes and reporting requirements; able to troubleshoot issues and able to proactively engage researchers in solving issues
• Analyse and track the department's key research performance indicators; provides regular reports at Dept research meetings and provide solutions for discussion and execution
• Facilitate the evaluation and onboarding of qualified research staff, ensuring a smooth and efficient recruitment process
• Supervise the research administration team to ensure all key deadlines are met and all research administration process adhere to relevant guidelines

Research Administration

• Provide administrative leadership and support to academic staff on grant management and administration
• Oversee administrative matters pertaining to the department's research projects
• Advise department researchers on institutional and local guidelines regarding research compliance, ethics regulations, and grant management
• Liaise with relevant stakeholders on matters such as agreements, grants, and ethical approvals
• Lead the research administration team on managing and tracking grant finances
• Advice researchers on budget planning and grant expenditure matters
• Oversee procurement and finance matters related to research projects, ensuring all purchases and finance processes adhere to institutional policies

Outreach & Visibility

• Develop and implement strategies to increase the visibility of the department's research
• Oversee the organisation, publicity and execution of the department's research events, including research forums, talks, workshops, etc
• Lead the department's communication's strategy by leveraging on social media and official channels, to uplift the department's profile and improve its outreach efforts

Job Requirements

• Bachelors, preferably in Life Sciences, Health & Social Sciences
• Minimum 8 years of experience in a research or academic organisation, with at least 3 years in a supervisory role
• Demonstrated leadership skills with proven track record of managing small teams effectively
• Familiarity in research administration processes, including ethics approvals, research agreements
• Resourceful and capable of managing complex situations
• Excellent organisational and project management skills
• Excellent attention to detail
• Strong communication skills in English, both written and spoken
• Proficient in Microsoft Office Applications (Word, Excel, Powerpoint)

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Skills Required