Job Description

Main Duties & Responsibilities


Establishes purchasing requirements based on the need of the organization. Recommends goods/services to internal customers as necessary. Identifies and purchases readily available goods and services related to janitorial, office and maintenance to meet the needs of the organization. Selects and/or recommends suppliers. Establishes and maintains ongoing relationships with suppliers to enhance buying process. Administers the buying process. Generates bids, negotiates prices, establishes contracts, places orders and arranges deliveries according to prescribled deadlines and timetables. Establishes standardized buying programs where applicable. Utilizes existing systems and software to streamline and improve current processes. Maintains current knowledge on assigned commodities. Investigates/forecasts needs and gathers data regarding assigned purchasing areas. Recommends and/or implements changes to improve purchase of assigned commodities. Maintains vendor quality program. Contacts vendors to expedite delivery of purchases, correct invoice errors, negotiate scrap credits and adjustments, and obtain satisfactory arrangements. Conducts required correspondence to expedite purchase materials, revise or change purchase orders, effect cancellations, improve terms, obtain bids, etc. Understand and adhere to all company health and safety procedures as they relate to essential job functions. Commit to and promote company values and ensure the realization of company and project health, safety, environmental, quality and ethics, systems, policies and procedures. Report to the Procurement Group leader, the main functions of the role will be to prepare and launch open and closed invitation to bids and complete commercial bid tabulization with recommendations. Manage contractual negotiations in line with legal recommendations and facilitate or lead pre-award meetings or proposal clarification meetings with suppliers and Project personnel to ensure alignment. Prepare and issue Purchase Orders and amendments. Negotiate best prices and commercial conditions with suppliers. Prepare Formal Order Award for endorsement & issue. Manage post award administration as appropriate, raise Purchase Order amendments and gain approval where required. Manage resolution of disputes, prepare resolution recommendation. Facilitate supplier conference calls or meetings for the resolution or mitigation plans of key or critical issue. Prepare supplier performance evaluation and formal Purchase Order close out. Mentor team members as required and directed. Conduct aligned duties as directed by Procurement Group Leader. Understanding of commercial contract law. * Provide support to any ad-hoc duties as assigned.