Job Description

Job ID: 19237
Location:
Marine - 7 Benoi Road, SG
Description:
Job Req ID: 19237

Key Responsibilities

Manage and control project documentation and information, including drawing standards and templates, from both internal and external stakeholders. Deliver document control services in accordance with project specifications and client requirements. Ensure all incoming and outgoing documentation is complete, traceable, accurate, and verified efficiently, as per transmittal protocols. Upload and download documents and drawings via the Classification website. Ensure proper distribution and access of documents/drawings to relevant stakeholders (i.e. restricted materials are only accessible to the stakeholders who have completed security clearance). Execute tasks and directives as assigned by the EDC Head. Assess current document control processes to identify gaps and opportunities for improvement. Streamline and/or automate inefficient document control workflows, including evaluating potential man-hour savings. Proactively identify and resolve document control issues, including discrepancies, using CAPA or other problem-solving methodologies to ensure containment and propose preventive actions. Prepare and update weekly summary reports and with clear visualizations of document status (incoming, outgoing, discrepancies, and overdue items) per project. Provide weekly updates on all ongoing development and/or improvement initiatives. Follow up thoroughly on outstanding issues and initiatives, ensuring timely and effective closure. Consolidate departmental man-hours and upload data into SAP. Review and optimize daily man-hour charging processes to reduce errors and discrepancies. Monitor and enforce compliance with project requirements. Review and update Quality Procedure Manuals (QPM) as per current practice. Escort new staff, service technicians, and other personnel as needed. Support the preparation of Tender Project and As-Fitted documentation.

Requirements

Diploma, bachelor's degree, or equivalent qualification. Minimum of 2 years' experience in document control / managing documents within a similar/related industry. Proficient in Microsoft Office applications, particularly Excel. Familiarity with M365 applications (Power BI, Automate, Apps, Visio, etc) and/or adaptability to new document management tools is an advantage. ISO 9001 certification or experience with quality systems is preferred. Self-motivated, detail-oriented, and well-organized, with the ability to manage multiple tasks or tight timelines effectively. Strong analytical and problem-solving skills related to documentation issues. Excellent interpersonal skills for engaging with internal and external stakeholders. Professional communication skills, both written and verbal Willingness to learn and take on responsibilities beyond the document control scope. Ability to resolve conflicts constructively with clear objectives.

Other Information:

Location: Benoi Road (Island-wide transport provided) 5-day work week * Working Hours: 7.25am-5pm