Job Description

Job Purpose * To provide administrative support to HOD, Clinical Director, Anaesthetists and Department Ops Managers.
Duties and Responsibilities
Major Duties (80%)

• Maintain/update all clinicians' leave in NHG surveillance system.
• Upload Department's leave calendar online.
• Filing and tracking of MOPEX leave applications.
• Maintaining and updating Dept contact list on monthly basis, circulates to all within Department.
• Creation of forms and submit to committee for approval. Liaise with vendors on artwork.
• Procurement purchases for the Department and Operating Theatres.
• Raise e-Payment for bills and claims for clinicians.
• Submit monthly training hours for BSTs / ASTs to Medical Affairs.
• Assist to collate MOPEX assessment and results, distribute to senior doctors to rank the juniors 2 months before posting end.
• Maintain NUH IT asset inventory list.
• Manage pantry inventory, including quotation, stock take and place order with suppliers.
• Coordinates food catering for Department function.
• Secretariat support to HOD for monthly Senior Staff Meetings & Coregroup Meeting bi- monthly and preparation of slides presentation for SSM & CG Meeting.

• Dispatch duties and leave coverage between team members.
• Any other duties as assigned by Reporting Officer.

• Diploma from a recognised institution.

• Good co-ordination, interpersonal and communication skills.
• Proficient in Microsoft Office Applications.
• At least two years' working experience, preferably in healthcare industry.

• Pro-active, self-motivated, with a "can-do" attitude
• Ability to multi-task, work independently and work in a team.
• Service-oriented and customer-focused.