Senior Executive Assistant, Intermediate And Long Term Care
Singapore, Singapore
Job Description
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1. Provide secretarial and administrative support to Division
- Maintain team schedule and calendars for key personnel
- Organise internal and external meetings and events, and their relevant logistics including booking dates and venues, ordering refreshments, supporting events onsite etc.
- Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
- Manage office supplies requisition and requests by Divisional staff.
- Organise and maintain databases e.g. team training records, volunteer and partners lists etc., shared drives and contract management system
- Support and coordinate the onboarding of new staff including timely requisition of access cards, IT equipment and administrative orientation etc.
- Support and coordinate the offboarding of staff including return of IT equipment and access cards etc.
- Take meeting minutes
- Organise internal and external meetings and events including volunteer training, and their relevant logistics
- Support the preparation of contracts, marketing, meeting and event materials etc.
- Coordinate the requisition of marketing materials
- Support operations and data collection
- Organise and maintain databases
- Manage Community Partners Space
Requirements* Qualification Required and Area of Discipline Diploma in any discipline, preferably healthcare or business management related Required Competencies and Capabilities (Skills, Experiences and Professional Licences) Skills:
- Meticulous and attention to detail
- Adept in people skills to foster collaboration
- Able to multi-task and work independently
- IT savvy and basic Microsoft Office skills; strong Excel skills is an advantage
- At least 2 years of relevant working experience
- Experience in events will be advantageous
- Familiarity with Singapore healthcare or social care will be advantageous
- Willing to work outside of office hours e.g. weekends
- Professional Licenses not required
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Job Detail
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Job IdJD1302434
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore, Singapore
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EducationNot mentioned