Job Description

Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.At NUH, we are driven by a shared purpose - to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.About NUH
The National University Hospital (NUH) is Singapore\'s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what\'s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.About Department and Purpose of the PositionThe National University Cancer Institute, Singapore (NCIS) is a national specialist centre under the National University Health System (NUHS). It is the only public cancer centre in Singapore treating both paediatric and adult cancers in one facility.We are looking for a (Senior) Executive Assistant to be responsible with data collection and entry for patients enrolled into research studies, database maintenance and provision for research studies, conference presentations and maintain study status updates by submission of documents and/or data to DSRB and registries.Key ResponsibilitiesPrimary Responsibilities and Duties (80%)

• Collect the clinical data of the patients enrolled in research studies at NUH and submit data to Centre for the International Blood/ Marrow Transplant Registry (CIBMTR) within the required time-frame.
• Maintain database for stem cell transplantation (SCT) research studies and assist with the maintenance of site files.
• Compliance with data governance policies.
• Maintain study status updates by submission of documents to DSRB
• Be main coordinator for APBMT and BMDP report and forms submission for adult transplant patients
• Collect the data required for Quality Improvement/ Management meetings/reports

Secondary Responsibilities and Duties (20%)

• Secretariat role for weekly BMT meeting and support role for FACT meetings. Coordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Assistant in internal and external audits of all facilities of the HSCT and CT program
• Provide other administrative support to the RO/Doctors to ensure smooth daily operations and provide required support to meet assigned project/task timeline.
• Performs any other duties assigned by supervisor/ department manager/ HOD.

Key Requirements

• Minimum Diploma or equivalent
• Minimum of 2 years in data entry and management and/or administrative experience. Experience in healthcare is an added advantage.
• Responsive, attentive and be able to work under pressure
• Strong computer skills with proficiency in Microsoft Office
• Positive work attitude and self-motivated.
• Good communication and interpersonal skills
• Good team player and able to work independently.
• Flexible and adaptable.

Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.

National University Health System