Job Description

Our Company

Ontario Teachers\' Pension Plan Board (Ontario Teachers\') is the administrator of Canada\'s largest single-profession pension plan, with CAD $227.7 billion in net assets as of June 30, 2021. We hold a diverse global portfolio of assets, approximately 80% of which is managed in-house. The defined-benefit plan, which is fully funded as at January 1, 2021, invests and administers the pensions of the province of Ontario\'s 331,000 active and retired teachers. Ontario Teachers\' is an independent organization headquartered in Toronto and our other investment offices are based in London, Hong Kong, Singapore and soon-to-be India. We employ more than 1,200 employees globally.

The opportunity

The primary responsibility of this role will be providing general administrative support to the Investment team based in Hong Kong or Singapore. This will include calendar & travel management, preparation for and the organization of meetings, ensuring any meeting requirements are met i.e. refreshments, materials etc.
They will also support ad hoc needs for the general office and work in conjunction with the Office Manager / Receptionist to coordinate the smooth running of the office.
This role will need to operate in a dynamic, at times pressured, environment, be able to multi-task and to appropriately prioritize conflicting requests. The Senior Executive Assistant will need to be highly organized and be able to turn documents and requests around quickly and effectively.

What you\xe2\x80\x99ll do

Handle full spectrum of executive secretarial and administrative support that includes:

Support the Investment Team Leader and his or her team in pro-actively managing and organizing complex diary planning and meetings with internal and external stakeholders. This would include but not limit to; conference calls, meetings, appointments etc. Ensure attendance requirements and shifting are managing efficiently, including distribution of meeting itinerary, items, action and follow-ups as required.

Organize the Investment Team Leader\xe2\x80\x99s day including preparing materials required for meetings and discussions.

Support team reporting and planning activities, management of department / team\xe2\x80\x99s budget as well as taking meeting minutes as required, during team meetings

Represent Investment Team Leader in senior stakeholders and external partners\xe2\x80\x99 interaction and meeting planning

Screen and help draft memos and correspondences for Investment Team Leader

Help to create, consolidate and format deck presentations for Sr. Leader and team

Plan and execute highly complex travel itineraries and arrangements which include coordinating transfers, accommodations, conferences and registrations, meetings etc as well as handling any last minute or unexpected change

Organize and coordinate team and / or office-wide or off-site events and plan for catering where needed

Prepare monthly expense reports and assist with the expense claims\xe2\x80\x99 submissions as well as working with Finance in managing any invoices on behalf of the investment team / office.

Manage any general inquiries on behalf of the team and manage guests on premise as a representative of the Investment Team Leader.

Manage document filing and archiving

Work closely with other internal and external stakeholders / divisions as such Finance, Legal, Compliance, Risk, People & Culture, external partners, vendors and visitors while flawlessly handle confidential and critical details

Work closely with the other administrative support team members to support the broader office operations and maintenance

What you\xe2\x80\x99ll need

Minimum 10 years of solid experience as an executive secretary or executive assistant preferably gained from a similar set up

Current or previous experience working in the financial industry, preferably either for an investment firm, fund or investment bank

Exceptional Proficiency with MS Office Applications

Able to manage and apply judgement with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction

Excellent communication, organizational, and analytical skills, specifically related to time management, budgets and events

Pro-active team player

Has the ability to maintain confidentiality and acts with discretion with a high degree of maturity and professionalism

Has the ability to build strong relationships across the organization and including external parties

Ability to work in a high-pressured environment

#LI-OTPP, #LI-INITIALS, #LI-Hybrid (as applicable)

What we\'re offering

Pay for performance environment that offers competitive salary and incentives

Numerous opportunities for professional growth and development

Comprehensive employer paid benefits coverage

A flexible/hybrid work environment combining in office collaboration and remote working

Competitive time off

Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year

Degreed: a digital platform that helps you quickly and easily discover, share, and track various learning resources \xe2\x80\x94 from courses to videos to articles and more

At Ontario Teachers\', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out

How to apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.

We thank you for applying, however, only those selected for a personal interview will be contacted. Note that candidates must be legally entitled to work in the country where this role is located.

Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired. Please contact us at .

The privacy of your personal information is important to us. Please visit our to learn how we handle your personal information.

Functional Areas: Administration

Requisition ID: 5578

Ontario Teachers\' Pension Plan