Job Description

What the role is:The Senior Executive (Corporate Finance & Administration) manages day-to-day administration at VITAL, providing support to ensure smooth and effective operations.What you will be working on:Corporate Finance xe2x80xa2 Manage organisational payroll and claims processes, including: - Processing payroll for staff, encompassing new hires, exiting staff and bonus payments - Reviewing and resolving alerts from the payroll system - Verifying staff claims, including receipt validation where necessary - Analysing Claims Exception Reports and initiating appropriate follow-up actions - Managing staff arrears and processing receipts xe2x80xa2 Prepare and send invoices/ supporting documents to customers, monitor outstanding payments and issue timely reminders xe2x80xa2 Assist in year-end financial closing and other ad hoc tasks Office Administration xe2x80xa2 Coordinate and execute office administration tasks for VITAL, including: - Procurement and monitoring of office supplies and stationery - Liaison with vendors for timely replenishment of stationery vending machines - Execution of monthly maintenance routines for key office equipment - Regular updates of staff contact information across internal communication platforms - Control and issuance of organisational stamps xe2x80xa2 Support operational excellence by: - Identifying opportunities for process improvement - Recommending and implementing appropriate technological solutions to boost efficiency - Assisting in the evaluation of administrative procedures to enhance productivityWhat we are looking for:

• Have Accountancy or Business background, or at least 3 years of work experience in finance and office administration xe2x80xa2 Meticulous with good analytical, numeracy and organisational skills xe2x80xa2 Able to multi-task, work independently and have a positive xe2x80x9ccan doxe2x80x9d mind-set xe2x80xa2 A collaborative team player with strong interpersonal skills xe2x80xa2 Proficient in Microsoft office applications and IT systems

About VITAL:Looking to make an impact in your career? Join VITAL, a department under the Ministry of Finance that is transforming the delivery of corporate services in the Singapore Public Service. As the Central Agency for Corporate Shared Services, we provide HR, Payroll, Finance, Procurement and other essential services to over 100,000 public officers and 100 government agencies. Also as the Robotics & Automation Lead for corporate and administrative services domain, we are at the forefront of driving innovation and technology adoption. More than just an organisation, we are a community committed to creating an inclusive environment that cares for our officers. We prioritise your growth and development, offering exciting career prospects and training opportunities in high-demand skills like Data Analytics, Design Thinking and Robotics Process Automation. We understand the importance of work-life harmony and strive to support our officers in achieving it. If you are a dynamic and innovative team player who aligns with our vision, we invite you to apply and be part of VITAL shaping the future of corporate shared services! Visit us at www.vital.gov.sg or follow us on LinkedIn at www.linkedin.com/company/vital-ministry-of-finance.

VITAL