Job Description

COMPANY DESCRIPTION

National Gallery Singapore is a leading visual arts institution which oversees the world's largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore's unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Muse d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.



In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper's annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On! International Association of Children in Museums. It also won the awards for "Best Theme Attraction" at TTG Travel Awards 2017, "Best Attraction Experience", "Breakthrough Contribution to Tourism" and "Best Customer Service (Attractions)" at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore's tourism landscape.



We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

OUR PEOPLE

At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.



DESIGNATION : Senior Executive (Finance)



RESPONSIBILITIES

Job Summary

Reporting to the Senior Manager (Finance), this position is responsible for the efficient and accurate processing of

Accounts Payable

transactions and the administration of

Fixed Assets

. This role ensures compliance with statutory and organisational policies and procedures, upholding the highest standards of transparency and accountability. This role requires close collaboration with both internal teams and external agencies to strengthen the Gallery's funding ecosystem.

Key Responsibilities

Accounts Payable


Manage day-to-day accounts payable processing, ensuring timely and accurate handling of invoices and payments. Review and verify incoming invoices against purchase orders and contracts; ensure proper approvals and coding. Maintain timely payment cycles and support month-end closing activities. Review and maintain the vendor master file, supporting vendor onboarding and compliance with organisational requirements. Prepare and post AP accruals; perform AP reconciliations and generate AP ageing reports. Collaborate with departments to expedite invoice processing and resolve AP-related issues. Handle staff claims, reimbursements, and corporate card transactions in accordance with policy. Respond to vendor and internal inquiries regarding payment status, invoice discrepancies, and documentation. Prepare withholding tax filings and support statutory compliance. Generate and review reports (e.g., Grab Report, Dispute Report) as required.

Fixed Assets


Maintain the fixed assets register, including asset additions, disposals, and depreciation. Prepare fixed assets schedules for review by management. Participate in annual fixed assets verification exercises and periodic reviews of impairment and disposal policies. Ensure compliance with statutory and organisational requirements for fixed assets management.

Others


Support internal and external audits, providing documentation and resolving audit queries. Participate in finance transformation initiatives to streamline AP processes and enhance operational efficiency. Any other ad-hoc duties as assigned.




QUALIFICATIONS

ACCA or Diploma/Degree in Accounting, Finance, or a related discipline. At least 1 to 3 years of progressive accounting experience, preferably within the charity, non-profit or public sector. Hands-on experience with accounting/ERP systems (e.g. SAP), will be advantageous. Proficient in using Pivot Tables, Power BI and data analysis tools to generate insightful reports. Strong analytical, organisational, and problem-solving skills; meticulous attention to detail. Ability to work independently, manage multiple deadlines, and deliver accurate outputs. Excellent stakeholder management, communication and interpersonal skills to co-create solutions. * Commitment professionalism, integrity, and accountability in all aspects of work.