Job Description

What the role is:
We are seeking a highly organized and proactive Executive Assistant to support the Senior Director and Directors in the Group. The ideal candidate will play a critical role in ensuring the smooth operation of the Senior Director and Director's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.
Responsibilities:

• Maintain and provide secretarial support for the Senior Director and Directors' daily schedule, including forward planning of their workload and diary management.
• Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting.
• Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, procurement and maintenance of office equipment, booking of meeting rooms, raising payments, handle travel arrangements, budget coordination, collation and compilation of progress reports etc.
• As the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure.
• Assist in providing support and logistics arrangement for events/programmes organised by the respective Division.
• Provide coverage for other Executive Assistants when required

Requirements:

• At least 4 years of relevant experience in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Discretion and trustworthiness - Ability to keep sensitive information confidential, plan and execute diverse tasks at the same time without supervision.
• Strong interpersonal skills and ability to liaise with people from outside Division and Organisation.
• Knowledge of Microsoft Office and the ability to learn company-specific software if required.

#LI-IT2
About Info-communications Media Development Authority:
Info-communications Media Development Authority (www.imda.gov.sg) offers a rewarding career that gives you a front seat in the fast-changing infocomm media sector, where technology and content are shaping the way people view the world more than ever. We offer a wide range of opportunities, where talented individuals and teams can make a difference. Whether you are developing a telecommunications policy affecting consumers or spearheading a scheme to nurture budding media talents, each member of IMDA contributes towards driving innovation, enhancing productivity for economic growth, and improving the quality of life for all Singaporeans. As a statutory board in the Ministry of Communications and Information, IMDA promotes and regulates the infocomm and media sectors.