Job Description

This role is responsible for management of research projects financial data and systems to ensure efficient and effective management of research grants including liaison with and reporting to funding agencies, collaboration with internal researchers and related supporting staff and management of related finance supporting staff to ensure timely and accurate grant submission in accordance to grant terms and conditions.

Responsibilities:

Ensure efficiency in carrying out the following tasks:

Maintenance of SAP project accounts, funded programs and grant accounts for new projects and changes to existing projects

Liaise and clarify with Research Support Office (RSO), Schools, Centres & PI on account creation matters

Verification of financial information for project setup and budget virement in FIBI research system

Prepare claims and trigger invoice from FIBI research system

Prepare fund transfers journals

Follow up to clear outstanding items

Follow up with funders on outstanding claims

Prepare Final statements of accounts (FSOA)

Refund of balances (payments & journals)

Closing of SAP accounts

Closing of project accounts

Ensure timely submission of research grant claims:

Prepare grant claims in accordance with the funding agencies mandate

Check to ensure that the grant claims prepared by Schools/Centres are accurate and are in accordance with the funding agencies mandate

Ensure FSOA are submitted to funding agencies within the stipulated timeline

Prepare journals to allocate grants received to individual projects (Joint collaboration projects)

Handle enquiries from funding agencies, schools, researchers

Participate and/or drive ongoing and ad-hoc projects in improving processes and systems enhancements and/or formulation of policies relating to financial administration of research grants

Clear grant claim queries raised by funding agencies promptly:

Liaise with funding agencies, PI etc. when the need arises

Follow-up with PI/Schools on non-fundable expenses

Support Senior Assistant Director/ Senior Assistant Manager in various financial and management reporting and audit issues

Requirements:

Diploma or Bachelor Degree or equivalent in accountancy

Preferably at least 2 years\xe2\x80\x99 experience in handling research project accounting and submission of grants claims or equivalent knowledge and experience would be advantageous

Proficient in Microsoft office, SAP (Ariba/Hana/Concur) and Workday

Hiring Institution: NTU

Nanyang Technological University