Job Description

Job Scope:
Programme Administration and Operations

• Manage the day-to-day administration of graduate coursework programmes, including student registration, course enrolment, timetabling, examinations, and graduation matters.
• Maintain accurate and timely programme records, student databases, and documentation in accordance with university policies.
• Coordinate classes and events, ensuring smooth operational and logistical support.

Admissions and Outreach

• Oversee the admissions process, including application review, interview coordination, and offer preparation.
• Support local and regional recruitment and marketing efforts, including information sessions, open houses, and digital campaigns.
• Liaise with the Graduate College, Admissions Office, and other departments on student and admissions-related matters.

Clinical and Industry Coordination

• For MSCMed: Liaise with TCM clinics, hospitals, and supervisors to facilitate clinical training, attachments, and capstone projects; monitor student progress and compliance with requirements.
• For MSBBB: Coordinate industry projects, networking events, and guest lectures with external partners and industry stakeholders.

Financial and Procurement Support

• Assist in programme budgeting, procurement, payment processing, and financial reporting.
• Ensure proper documentation and compliance with NTU's financial procedures and audit requirements.

Publicity, Events, and Communication

• Maintain and update the programme websites and social media platforms in collaboration with the School's Marketing team.
• Coordinate seminars, workshops, student orientations, and graduation ceremonies.
• Prepare reports, publicity materials, and communications for internal and external audiences.

Secretariat and General Administration

• Provide secretariat support to programme committees and working groups, including meeting coordination and minute taking.
• Support faculty and external collaborators in programme-related matters.
• Undertake any other duties as assigned by the Manager or School Management.

Requirements:

• A recognised university degree or polytechnic diploma in any discipline.
• At least 3-5 years of relevant experience, preferably in higher education administration or healthcare / life sciences programmes. Entry-level candidates with strong motivation may be considered.
• Prior experience in postgraduate coursework administration will be advantageous.
• Experience in event coordination, industry engagement, and digital marketing will be an advantage.
• Strong interpersonal, communication, and coordination skills.
• Excellent organisational ability, attention to detail, and capability to manage multiple tasks under tight deadlines.
• Proficient in Microsoft Office applications and online communication tools (e.g. Microsoft Teams, Zoom).
• Self-motivated and adaptable, with a positive and collaborative attitude.

Working Hours: Mon to Thu: 8.30am - 5.45pm, Fri: 8.30am - 5.15pm
Contract Period: 4-month contract with the possibility of extension (conversion to full-time employment)
Salary: Up to $3500/month
Location: Nanyang Avenue
EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485

Skills Required