Job Description

Senior Leasing & Admin Assistant

Date: 05-Jan-2023 Location: Singapore, Singapore Company: Singtel Group
At Singtel, we believe in the strength of a vibrant, diverse and inclusive workforce where backgrounds, perspectives and life experiences of our people help us innovate and create strong connections with our customers. We strive to ensure all our people practices are non-discriminatory and provide a fair, performance-based work culture that is diverse, inclusive and collaborative. Join us and experience what it\xe2\x80\x99s like to be with an Employer of Choice*. Together, let\xe2\x80\x99s create a brighter digital future for all. *Awarded at the HR Fest Awards 2020.
What will your typical day look like?

• Manage VP\'s calendar & assist to arrange weekly/periodic meeting, co-ordinate meetings to suit attendees\' schedules and liaise with PAs/users/clients to get suitable timeslots for the bosses
• Assist VP to book meeting room and pre-register visitors in Visitor Management System (VMS) for printing of visitors\' labels for entry to Meeting Rooms
• Assist VP to raise pre-trip approval via Concur and make flight and hotel arrangements with Travel desk for VP\'s business trips. Submit travel claims on his behalf upon return trip.
• Assist VP to support the department to:

• Raise PO request for mobile equipment and related telephone services, hamper requests, department team meetings & refreshments arrangements etc
• Download monthly telephone bill from Bizportal for VP\'s sight
• Annual renewal of subscriptions for Group Property
• Manage & upload to Sharepoint documents, e-filing & file record/storage maintenance, access rights for the department
• Support Group Property on AOP to input CAPEX figures in the BPC system
• General administrative & secretariat support to the VP eg. printing, filing, etc
• Support Planning & Portfolio Management Team on Property tax management as follow:
• Raise payment of property tax to IRAS and ensure each GIRO amount deducted tallies with the IRAS\'s instalment plan.
• Ensure timely GIRO updates & maintenance (new application/termination & get authorised signatory for GIRO activation etc)
• Upload all Property Tax Bills, Notices and letters received from IRAS in Sharepoint

• Support Planning & Portfolio Management Team on Lease management as follow:

• Process SOs/SEs on job completion on valuation work/feasibility study/energy procurement, real estate advisory services, any assigned tasks. Ensure AP Team processed payment for contractors/vendors.
• Processing of security deposit received from tenant - raise Miscellaneous Payment Form for Credit Mgmt Team to post the amount and refund of security deposit to tenant upon vacation of premises via Non-PO (iBuy)
• Raise request to create Customer Account for new tenant for billing
• Rental escalation of rental for Telepark (DC & carpark), KC1/ KC2. Monitor & update GIRO deduction limit (prepare GIRO limit increase letter for approval and signature and submit to Citibank)
• Payment of rent for Telepark, KC1 to Ascendas - Go to Ascendas portal to download invoices and check amount. Send email/invoices to ML-Singtel Lease Admin for posting to clear off GIRO deduction (6th of every month).
• Payment of rent for 1 SRN to JTC Corporation - Go to JTC portal to download invoice and check amount. Send email/invoice to ML-Singtel Lease Admin for posting to clear off GIRO deduction (28th of every month). Check yearly rent review of land at 1 SRN and ensure GIRO deduction amount is within the GIRO limit set.
• Telepark (Property Maintenance Fee) - Calculate the increase in the Property Maintenance fee and prepare letter for VP to sign. Raise BillQuest to bill Ascendas for the Property Maintenance Fee
• Raise following BillQuests to bill external tenants (approx. 15-20) and ensure relevant documents are attached to the BillQuest as supporting documents. Attend to queries on billing matters from Billing Team / Credit Mgmt Team

Is this you?

• Min Diploma holder, with 2-3 years of work experience
• Familiar with Microsoft Excel, Word & Power point
• Good interpersonal skills, meticulous, pleasant, eager to learn and able to work under pressure
• Some knowledge & experience on real estate/leasing background would be added advantage

We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.