Job Description

What the role is:
The Senior Manager (Admin) oversees comprehensive administrative and operational functions within the ACD division, with primary focus on procurement governance and stakeholder management. The role drives division-wide procurement processes, strengthens governance frameworks, and ensures value-for-money in purchasing decisions.
The role is responsible for streamlining administrative processes, implementing effective SOPs, and enhancing the division's administrative capabilities through future-ready frameworks. Working closely with various teams, the role supports volunteer development initiatives and provides critical data management and secretariat support for division-wide.
As a key member of ACD, the Senior Manager supports both Chingay-related operations and other divisional projects, contributing to PA's overall mission and objectives.
What you will be working on:

• Lead and strengthen procurement governance across ACD, ensuring value-for-money and compliance with government guidelines.
• Review and vet procurement documents, ensuring proper implementation of templates and guidelines by staff.
• Provide expert guidance to ACD colleagues on procurement methodologies and best practices.
• Engage stakeholders to provide procurement advice and explore alternatives for complex situations.
• Analyse procurement evaluation gaps and develop staff competency through e-learning initiatives.
• Design and implement digital solutions to streamline procurement workflows and processes.
• Serve as ACD Procurement Manager, ensuring data accuracy in procurement documentation.
• Review and streamline ACD's administrative processes to improve efficiency including implementing standardised operating procedures (SOPs) for administrative functions.
• Develop and enhance systems leveraging technology to automate administrative and procurement tracking processes.
• Support the Assistant Director in executing change management strategies that promote the adoption of new systems, processes and technologies in ACD.
• Future-proof administrative frameworks to build team capabilities and create capacity.
• Oversee data management systems and processes.
• Use data analysis and performance metrics to assess the impact of process improvements and make adjustments as necessary.
• Support in developing and implementing volunteer capabilities and training programmes to support Chingay and other ACD events.
• Build and maintain relationships with Chingay partners, stakeholders and supporters
• Any other duties assigned.

What we are looking for:
NA
About People's Association:
The People's Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.