Job Description

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This role reports to the Associate Director, Fund Corporate Secretarial.

Key responsibilities:

• Management and maintenance of full spectrum of company secretarial duties including drafting of corporate documents, attendance of meetings, and processing of filings with regulators
• Ensure compliance with internal policies as well as with provisions in Singapore Corporate Regulations, Statutory Reporting / Filing and corporate governance requirements
• Liaise internally with Accounting, Business Development, Finance, and Compliance teams as well as Management to ensure client service and internal controls are maintained at the highest standard
• Manage client relationships on an operational level, including understanding of client\'s business and service needs as well as interfacing with senior legal and corporate secretarial team members of clients
• Provide guidance and advice to clients regarding corporate secretarial requirements pertaining to their commercial activities
• Monitor and co-ordinate with agents and offices in relation to offshore entities i.e. Cayman, BVI and others
• Data management and record keeping processes and controls to ensure client records are appropriately maintained
• Manage billing and follow-up of accounts receivable with clients and the Finance team
• Keep abreast of relevant regulatory updates and changes from Singapore and off-shore regulators, as well as developments in the industry, and ensure awareness of relevant technical information
• Assist with and monitor the implementation of the work migration plan to the SSC, identify improvements/innovations to facilitate effective work migration and capacity building of the SSC Corporate Secretarial team

Attributes & Skills:

\xc2\xb7 Core Competencies:

\xc2\xb7 Customer focus

\xc2\xb7 Taking a compliance and risk aware approach

\xc2\xb7 Working & leading collaboratively

\xc2\xb7 Having a growth mindset

\xc2\xb7 Resilient & flexible

\xc2\xb7 Awareness of self and others

\xc2\xb7 Capacity for complexity & change

\xc2\xb7 Technical and business acumen

\xc2\xb7 In-depth knowledge of regulatory requirements, processes and best practice pertaining to corporate secretarial service provision

\xc2\xb7 Accountability

\xc2\xb7 High professional integrity and maturity

\xc2\xb7 Good communication skills

\xc2\xb7 Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking

\xc2\xb7 Positive and professional attitude in dealing with clients

\xc2\xb7 Self-motivated and proactive

\xc2\xb7 Ability to organise people and prioritize work with minimum supervision

\xc2\xb7 Strong team player

Relevant experience:

• Min of 5 years\' experience in handling a portfolio independently.
• Experience in a professional firms, and in handling companies in various jurisdictions is an advantage
• Experience with ViewPoint System is an advantage
• Experience in handling fund administration an advantage

Education/Professional Qualifications:

\xc2\xb7 Degree holder

\xc2\xb7 Corporate assignments knowledge in Singapore and in other jurisdiction essential

\xc2\xb7 Pursuing or completion of the qualification of Chartered Secretary (ICSA) an advantage

Interested applicants please submit an updated resume to: alice@officesecretaries.com.sg

Office Secretaries