Job Description

What the role is:
We are seeking an experienced individual to join the Workplace Team. The role involves providing excellent service delivery to staff, implementing a conducive, collaborative and productive working environment, and ensuring strong governance and internal controls.
What you will be working on:
The successful candidate will work in a professional team and is responsible for overseeing and optimising the organisation's workplace operations and facilities management. This role involves developing and implementing strategies to create an efficient, safe, and productive work environment while ensuring compliance with relevant regulations and organisational policies.
The key responsibilities include, but not limited, to the following:
Facilities Management
Oversee day-to-day facilities operations, including maintenance, repairs, and improvements, pantry management, conduct periodic checks
Ensuring that the works are properly executed and completed according to requirements and schedule.
Manage relationships with external vendors and service providers
Ensure compliance with health and safety regulations and building codes
Implement and monitor energy efficiency and sustainability initiatives
Oversee audio-visual equipment and conference room facilities
Monitoring utilities usage
Asset Management
Planning, work specifications, budgeting and execution of projects
Conduct regular audits of workplace practices and facilities
Responding to facilities related emergency calls after office hours
Be part of the office's Emergency Response Team
Business Continuity
Implement and maintain business continuity plans for workplace operations
Conduct risk assessments and implement mitigation strategies
Be part of the crisis management efforts related to workplace disruption
Workplace Management
Implement workplace strategies aligned with organisational goals
Be part of the Office Renovation and Relocation projects
Manage office amenities and services to enhance employee satisfaction
Carry out other administrative duties and/ projects when required
What we are looking for:
Requirements
At least 4 years' of relevant working experience in workplace management or facilities operations
Proficient in project management and budget control
Good team management skills
Good communication and interpersonal skills
Dynamic, high-energy level, self-initiated and resourceful, with the ability to multi-task.
Strong orientation towards excellent service delivery.
Strong orientation towards innovation and out-of-box thinking to address work challenges.
Preferably competent with government regulations is preferred.
Team player, able to work across business units to establish a collaborative work environment.
Note: This is a fixed term contract position.
Join us and help us to achieve our compelling vision of a caring and resilient Singapore.
The successful candidate will be appointed into a position commensurate with his/her work experience.
We regret to inform that only shortlisted candidates will be notified.
About Tote Board:
Established in 1988, Tote Board (Singapore Totalisator Board) is a statutory board of the Ministry of Finance. As a broad-based grantmaking organisation, Tote Board works closely with stakeholders and partners, to support broad and diverse worthy projects in the sectors of Arts, Community Development, Education, Health, Social Service and Sports. Through these projects, Tote Board helps to uplift the community by giving hope to vulnerable groups and improving the lives of all in Singapore. Tote Board's source of grants is derived from operating surplus of the Tote Board Group, which comprises Tote Board and its wholly-owned subsidiary Singapore Pools (Private) Limited and Singapore Turf Club, a proprietary club owned by Tote Board. Tote Board also ensures that Singapore Pools (Private) Limited and the Singapore Turf Club conduct their gaming and racing businesses in a socially responsible manner, to provide legal, safe and trusted gaming as a means to counter illegal gambling. Tote Board's goal is to help build a flourishing society in Singapore. We want to inspire positive change and contribute towards building an inclusive, resilient and vibrant community, while fostering a caring and compassionate nation.

Skills Required