Job Description

Title:

Senior Project Secretary

Job Responsibilities:

1. Administrative support to the Project Team (includes client's team), duties and responsibilities include but not limited to the following:

Arrange company security and building access cards Create and manage folders on Project Drive/SharePoint, includes managing of folder access rights Assist with correspondences and communication with clients Prepare and maintain various reports as required Manage the set-ups of functional mailbox Coordinate and raise IT request tickets for software network/wifi access, office equipment rights, etc Complete relevant forms that the project called for, keep record and timely update of forms Reserve of meeting rooms Manage and organize seating plan Update of space rental reports (Project space) Work closely with company's other offices on project's matters Coordinating business travel, e.g booking of flight tickets, hotels, VISA, etc Arranging LOI (Letter of Invitation) for overseas visitors Handle overtime (OT excess form) records and sought approvals from the Project Director/Managers Coordinate purchases and manage services entries for payment of invoices Organize snacks/meals for events (projects/corporate) where necessary Assist with expense claims for project leads To render assistance to another project where needed

2. Project Secretaries Supervising and Admin Support:

To train and supervise a group of project secretaries Provide mentorship to the project secretaries/junior staff Provide administrative support to senior management staff where required Support the Office Manager on tasks as directed Other ad-hoc duties as assigned

Job Requirements:

Minimum GCE "O" level At least 8 years of working experience in the related field A team player who can also work independently Detailed, meticulous and strong organizational skills Taking ownership and accountability at work Able to work in a fast-paced environment * Proficient in MS Office applications