Job Description

JOB RESPONSIBILITIES:

• To attend Council Meetings and Annual General Meetings

• To handle Operation in property management and asset mgt experiences

• Able to handle portfolio projects

• Able to Oversee and ensure the smooth operations and effective management of the building/estate

• Lead and supervise administrative staff and contractors providing maintenance, security, fire safety and carpark management

• Carry out all maintenance functions and ensure the highest standard expected from the Client and the subsidiary proprietors

• To effective Maintenance Fund collection

• To effective preventive maintenance programs

• To ensure competitive tendering purchase and service contracts

• Assist in insurance claims for any damages to common property if required

• Effective, efficient control expenses

• To recommend budget for each year to determine the amounts to be collected for the Maintenance Fund and Sinking Fund

• To ensure compliance with warranties & guaranties

• To ensure satisfactory level of security, cleanliness and housekeeping

• To prepare Minutes of Council Meetings, Minutes of AGM

• To prepare AGM documents

• To ensure that no member of staff take personal advantage of privileged information obtained in the course of business

• To ensure that members of the staff do not conduct himself or herself in a way which might bring the Management Corporation into disrepute

• To ensure compliance with divisional policies

• To plan and carry out preventive building maintenance works for common facilities and properties

• To ensure all resident\xe2\x80\x99s complaints are attended to promptly and efficiently and monies collected are handed to the Accounts Department immediately

• To place orders for building maintenance materials and to keep track of its issuance as and when required

• To plan duty roster, affecting replacement and covering of duties for all site staff

• Day to day supervision of the site management staff

• Oversee the security of the building and keep tenants informed of the emergency procedure

• To oversee the administration maintenance contracts

• To ensure all purchase/works orders issued are in order and within the budget allocated

• To prepare all tender documents, agreements, contracts and other legal documents

• To review of property for insurance purpose and recommend sum insured for the various policies

• To recommend annual salary adjustment

• To review all contracts, agreements and insurance 2 months before their expiry and recommend renewal or call for quotation/tender

• To vet all outgoing correspondence and minutes of meetings

• To arrange for annual audit of accounts

• To advise Council if expenditure is within the budget approved at General Meetings/Monthly financial accounts/revision monthly statement

• To recommend appropriate actions to be taken against defaulters with assistance from solicitors

• Any other duties assigned
  

• Must be well versed in BMSMA
• Possess at least Bachelor\'s Degree/Post Graduate Diploma/Professional Degree
• At least 3 Year(s) of working experience in the related field is required for this position.
• High level of EQ is required, and able to handle stress and pressure
• Excellent PR skills is a must with strong interpersonal & communication skills
• Problem solver with good leadership quality and positive attitudes