Job Description

Primary Responsibilities To handle the Technical Purchasing day-to-day operations, including execution of sourcing functions, cost savings exercises, maintaining good working relationship and effective communication, and coordinate for operational need for deployment of vessels. Responsibilities include a) Timely execution for all RWC Technical purchases.

• Receiving and processing purchase requisitions from vessels through PMS purchasing module.
• Seek new sources, ensure products and services source meet user specs and highlight alternatives if possible.
• Ensure that the company gets optimum pricing, quality, and terms and condition of the product and services source.
• Coordinate with user with regards to product quality and suitability.

b) Issuance of Request for Quotation (RFQ) and Purchase Order (PO)

• Issue Request for Quotation (RFQ) to identify and qualified suppliers.
• Prepare quotation comparison and Vendor Selection Form.
• Accurate issuance of Purchase Order (PO) according to SC PO Authority Limit.
• Prepare and issue Forwarding Advice, Proforma Invoices, Request for Payment (electronic form) and follow up on approval.
• Ensure PR/PO Status Report is accurate, and update accordingly.

c) User and Supplier rapport- maintain good and unbiased relationship.

• Ensure daily issues relating to PR/PO are professionally and promptly dealt with, paying special attention to urgent requisitions and safety related items.
• Maintain direct contact between the ship, shore and vendor.
• Liaise closely with AVP Technical Operations on the specifications or any Technical enquiry.

d) User complaint and feedback management.

• Follow up and reply on problem of Good Receipts (GRs), Invoices Discrepancy Reports.

e) Others

• Prepare Summary of PR/PO report.
• Any other duties, which may reasonably be requested from, time to time.

Qualifications and Experience

• Degree/Diploma Holder or possess a professional Marine Engineer or Deck Officer Certificate of Competency with sea going experience.
• At least 4 years\xe2\x80\x99 experience in Purchasing in the Marine field.
• Good interpersonal skills with ability to communicate with people at all levels and able to work independently.
• Computer literacy in Microsoft Office/ Excel; knowledge in PMS will be an added advantage.