Job Description

:We are seeking a detail-oriented Senior Executive / Executive to oversee operations administration tasks and ensure efficient management of various operational aspects within general cargo operation department.The Job1. Overtime and Pay Management:

• Collaborate with team leads to accurately record and update pay-related information (e.g., overtime, shift allowances, training allowances, off-in-lieu) in the e-HR system.
• Ensure that overtime is approved promptly by section heads and department heads within specified timelines, facilitating smooth payroll processing and compliance with organizational policies.

2. Operation Billings

• Ensure accurate billing for rental of steel spreaders and handling additional vessel requests.
• Raise any other billing matters, such as credit notes and supplementary bills

3. Water Supply Management

• Ensure the timely and accurate closure of water supply billings.
• Collaborate with relevant authorities or service providers to schedule and coordinate water meter servicing and replacements as needed.

4. Vehicle Management:

• Oversee completion and filing of vehicle checklists.
• Ensure proper maintenance and readiness of company vehicles for 24-hour operations.
• Monitor fuel usage and ensure correct fuel token usage corresponding to vehicle numbers.
• Maintain accurate fuel records and reconcile with supplier invoices.
• Schedule regular servicing of vehicles and manage repairs promptly.
• Ensure timely renewal of vehicle road tax and follow up on contract extensions with relevant departments.

5. Assets and Inventory Management:

• Manage replenishment of stocks and stationery items essential for general operation department.
• Ensure all office equipment, pedestals, cupboards, lockers, and workstations are well-maintained and available for use.
• Account for and properly issue consumable items to general cargo operation staff.
• Maintain accurate inventory records and ensure items are properly accounted for during loan applications.

6. Other Responsibilities:

• Assist in implementing new projects to enhance operational efficiency.
• Support supervisors in improving administrative processes within the general cargo operation department.

Job Requirements:

• Diploma or degree in Business Administration or related field preferred.
• Candidates with no experience are welcome to apply
• Previous experience in operations administration or similar roles will be advantage
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft software
• Excellent communication and interpersonal skills.

About Us:Jurong Port Pte Ltd is a port operator headquartered in Singapore. Jurong Port, which operates the only multi-purpose port in Singapore, handles bulk, break-bulk and containerised cargo. It handled over 40,000 vessel-calls annually in 2019.The port owns and operates its own subzone located in the town of Jurong East in Singapore. It is bounded by Jalan Ahmad Ibrahim, Jurong Pier Road, Jurong Island Highway, Seraya Avenue and Sugnei Jurong, including Pulau Damar Laut.About the Team:Jurong Port Pte Ltd is a port operator headquartered in Singapore. Jurong Port, which operates the only multi-purpose port in Singapore, handles bulk, break-bulk and containerised cargo. It handled over 40,000 vessel-calls annually in 2019.The port owns and operates its own subzone located in the town of Jurong East in Singapore. It is bounded by Jalan Ahmad Ibrahim, Jurong Pier Road, Jurong Island Highway, Seraya Avenue and Sugnei Jurong, including Pulau Damar Laut.Jurong Port has served Singapore for more than 50 years as the main point of entry to our island state, building up extensive experience and becoming the world\'s leading port operator in handling general, bulk and containerised cargo.Moving forward, we aspire to develop the next generation multipurpose port by offering a full range of high-value maritime port services that will be second to none-a port that anticipates changing cargo and importation needs, one that grows in sophistication as well as in effectiveness to deliver value-for-money, timely service to our port users today, and in the future.

Jurong Port