Job Description

Main purpose of job:

The British High Commission seeks a part-time Social Secretary to assist in planning and delivering events at the High Commissioner's Residence, Eden Hall. Eden Hall is a historic building and host to dozens of visits and events centred around projecting the UK and enhancing our important partnership with Singapore.

Reporting to the High Commissioner's Private Secretary, this position is a key part of the team that develops and delivers a busy and exciting schedule of events. The jobholder will work closely with the Residence team and High Commissioner's Private Office, and interact with colleagues across the High Commission. The jobholder will assist in all aspects of event planning including sending and tracking invitations, planning details and logistics, tracking expenditure and communicating with High Commission teams.

The ideal candidate will be approachable and professional, with a can-do attitude and experience in either managing or supporting events.

Roles and Responsibilities:

• Act as Secretary to the Events Committee to draft agendas, take minutes, track actions, review requests for the use of the Residence for events and liaise with stakeholders on meeting outcomes.
• Administer the Residence events calendar.
• In partnership with the Residence Manager, plan events to ensure professional delivery and value for money the High Commission.
• In partnership with the Residence Manager, identify external suppliers and liaise with partners and sponsors for events.
• Act as main point of contact for our events partner, the British Chamber of Commerce.
• Administer invitations and guestlists.
• Track event costs and income.

Essential qualifications, skills and experience

Essential on arrival:

• A minimum of 2 years work or equivalent internship experience;
• The successful candidate will have excellent computer skills (particularly with Excel, Word and use of the Internet);
• Must have good interpersonal skills with the ability to interact confidently and professionally with both internal and external stakeholders at all levels;
• Strong communication skills, both written and oral;
• Candidate must be a team-player and willing to learn and adapt;
• Must be able to work in a fast-paced environment with demonstrated ability to handle the pressure of juggling multiple competing tasks and demands.

Desirable qualifications, skills and experience

Desirable:

• Events management or delivery experience;
• Client engagement or customer service experience;
• Budget management experience.

Required behaviours

Changing and Improving, Making Effective Decisions, Delivering at Pace, Communicating and Influencing, Working Together

Application deadline Application deadline - day Application deadline - month Application deadline - year

17 November 2022

Grade

Administrative Officer (AO)

Type of Position

Fixed Term, Part-Time

Working hours per week

26

Duration of Post

12 months

Region

Asia Pacific

Country/Territory

Singapore

Location (City)

Singapore

Type of Post

British High Commission

Number of vacancies

1

Salary Currency

SGD

Salary

$2,596

Start Date Start Date - day Start Date - month Start Date - year

9 January 2022

Other benefits and conditions of employment

We offer a competitive package, which includes basic salary of SGD 2,596 per month and a generous annual wage supplement (as part of total guaranteed remuneration) of an additional 2 months' salary paid out in December each year, Central Provident Fund (CPF) payment in lieu for non-Permanent Resident foreign nationals, 23-days annual leave entitlement and a health insurance plan. The basic salary is non-negotiable.

We have a generous leave offer including: 23 days annual leave, increasing to 25 after 5 years' service, with the option to carry over up to 10 days into the subsequent leave year; 13 public holidays; generous maternity and paternity leave; and childcare leave. We encourage volunteerism and offer up to 3 days paid volunteer leave.

We offer medical insurance to support staff with the high costs of healthcare in Singapore and periodic reimbursement for the cost of eye tests and replacement eye wear.

Learning and development opportunities:

We offer time and financial support for the successful candidate to take advantage of professional learning and development opportunities inside and outside of the organisation.

The BHC has an active Learning & Development Committee which works hard to provide a comprehensive L&D offer. There is a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the International Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all available opportunities.

All new hires undertake a workplace induction and there are a number of mandatory e-learning courses that must be completed in order to pass probation.

Working Patterns:

The job holder will work 26 hours/week within the normal working hours at BHC Singapore of 8.30am to 5.00pm, Monday to Friday. BHC Singapore supports and promotes flexible working as a crucial part of our inclusive offering.

As a part time job, this role is particularly suited to flexible working. The role holder will have the opportunity to agree with their manager a regular working pattern that suits their personal circumstances, but will be required to flex occasionally to meet operational demands.

Other information:

In addition to the duties which this job normally entails, you may from time to time be required to undertake additional or other duties as necessary to meet the needs of the High Commission, including playing a part in the corporate life of the mission and supporting any crisis response.

No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain a local work permit which we will sponsor.

Staff recruited locally by the British High Commission are subject to terms and conditions of service according to local Singapore employment law.

Employment offers are subject to successful clearance of pre-employment checks. Only short-listed applications will be called for personal interviews.

The British High Commission is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation. Our values of Collaboration, Opportunity, Respect and Excellence (CORE) are our guiding principles. We aspire to live our values consistently in order to make the British High Commission a great place to work where staff feel valued, supported and inspired to be their best.

Staff recruited locally by the British High Commission are subject to terms and conditions of service according to local Singapore employment law. Applicants should be aware that Singapore government has mandated that workers requiring a work pass to work in Singapore must be fully vaccinated to qualify for a pass.

Please note that all successful candidates will be expected to serve a minimum of 6 months in their new role before being eligible to apply for further positions within the British High Commission.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field "Application deadline."

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.