Job Description

Areas of Responsibility

• Act as the first point of contact for internal and external inquiries directed to the HR shared services team.
• Manage the pre-employment process including preparation of contracts , and coordination of pre-employment health screenings. Ensure all pre-employment is complete and compliant with organizational policies and local regulations.
• Coordinate and execute the on-boarding process for new hires including preparing welcome kits, scheduling orientation sessions, and ensuring all necessary access rights and equipment are arranged before employee's first day.
• Maintain and update HR databases with new hire information, ensuring accuracy and completeness of employee records.
• Liaising with Statutory agency / governing body on the application, renewal, and cancellation of all work passes.
• Assist in special HR projects and initiatives as assigned
• Be a key team member in the HRSS expansion project

JOB REQUIREMENTS
Education/Training/Experience

• Diploma in Human Resource or Business-related discipline.
• Proven experience as an administrative assistant or executive assistant, preferably in a HR or shared services environment will be an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SuccessFactor.

Personal Attributes

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proactively look out for opportunities to enhance work efficiency and effectiveness.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with ability to handle confidential information.
• Ability to work both independently and as part of a team.

Skills Required