Job Description

Broad Function
Provide administrative support to the Nursing Education and Development Unit in all education and training related issues.
Key Roles & Responsibilities
Specific

• Nursing Education and Development

• Provide administrative and logistic support in planning, preparing, executing and evaluating the training and education for the nurses and HCAs on a daily basis to fulfil the training and learning plans.
• Support and assist in the planning, implementation and evaluation of orientation, inservice and continuing education programs for all levels of nursing personnel and support care staff.
• Co-ordinate, facilitate and register internal/ external course applications.
• Co-ordinate and schedule interview for in-service sponsorship and Clinical Instructor Course.
• Schedule and co-ordinate meetings and nursing education events such as nursing seminar/conference, projects and educational activities.
• Prepare and assist nurse educators to compile educational program learning records; and to generate final report to relevant stakeholders in meaningful and timely manner.
• Collaborate with relevant stakeholders to ensure quality educational sessions are delivered to learners.
• Apply CNE points for educational courses through Singapore Nursing Board website.
• Manage assets and supplies for the team
• Serve as a resource person for nurses in relation to the coordination, management and the implementation of nursing programs.
• Assist with compiling annual training calendar and tracking its utilisation.
• Assist in logistics arrangement and reimbursement for overseas training
• Ensure all nurses have valid life support certification by keep tracking of their expiry date and schedule re-certification class

• Data Management

• Upkeep data validity and reliability by establishing, updating and maintaining databases for training records, attendances, life support and ISS sponsorships records
• Develop and maintain a central database for LNA and Training Record (consolidated from various sources) for all nursing staff which is accessible by all supervisors on demand

• Designated System User

• Perform as the designated system user in various platforms such as e-learn, CPE application, iHR, SAP, ePAS system to help ensure operation needs are met within the stipulated timeline.
• Create, update and manage course request and course registration in iHR.

General * Coordinate the daily administrative functions of the department e.g. filing, documentation, and raising purchase requisition.

• Develop and maintain department filling system effectively and efficiently.
• Assist to raise purchase request for items approved.
• Manage office matters and logistics
• Other ad-hoc duties as assigned

Job Requirements
Education / Training / Experience * Diploma or equivalent

• Min. 5-6 years of experiences to be considered for Senior Executive Assistant
• Computer literacy skills - MS Word, MS Excel and PowerPoint.
• Prior experience with health-care related areas are preferred

Attributes * Good interpersonal and communication skills

• Team player

Skills Required