Job Description

Process Purchase Requests and confirm order details (e.g. model, quantity, and specification).

Source and negotiate prices, terms, and delivery schedules with approved suppliers.

Issue Purchase Orders (POs), verify invoices against deliveries, and manage returns or credit notes for any discrepancies.

Maintain accurate records of purchase status and update the project order list daily.

Prepare weekly reports on outstanding orders and supplier performance.

Serve as the primary contact for daily logistical scheduling and coordinate the collection and distribution of deliveries.

Liaise with logistics teams to manage collection and distribution schedules to ensure timely fulfillment.

Conduct weekly cycle counts and quarterly stock checks of materials and machinery; reconcile physical stock with inventory records and report any variances.

Maintain accurate warehouse documentation (e.g. logbook, PPE records, Form, etc).

Follow up on partial deliveries and resolve any shipping delays or discrepancies.

Maintain accurate supply chain data on Microsoft Excel and Google Sheets.

Support the team in implementation of procurement, warehouse and logistics strategies.

Support the team with system updates for any order or inventory discrepancies.

Generate weekly/monthly supply chain reports for relevant stakeholders.

Analyze and anticipate stock requirements to support regular stock replenishment.

Participate in continuous process improvements for procurement and logistics operations.

Any ad-hoc duty assigned by Direct Superior if required.

Job Type: Full-time

Pay: $1.00 - $2.00 per month

Work Location: In person