Job Description

Who we are:

At Wunderman Thompson we exist to inspire growth for ambitious brands. Part creative agency, part consultancy and part technology company, our experts provide end-to-end capabilities at a global scale to deliver inspiration across the entire brand and customer experience.

We are 20,000 strong in 90 markets around the world; our people bring together creative storytelling, diverse perspectives, inclusive thinking, and highly specialized vertical capabilities to drive growth for our clients. We offer deep expertise across the entire customer journey, including communications, commerce, consultancy, CRM, CX, data, production, and technology.

We are looking for a stellar Team Coordinator to support our Regional team based in Singapore. You will be reporting to and supporting the Executive Assistant for the APAC Executive Committee. You will provide support to Regional Team by effectively and efficiently handling and managing administrative matters and beyond, allowing them to focus on their main responsibility of driving the business. If you are someone who thrives in a creative, dynamic and collaborative environment with an exceptional team spirit, we look forward to hearing from you.

What you\'ll do

• Be the administrative core of our busy team
• Coordinate team calendars including organizing meetings, managing schedules, arranging room logistics and receiving guests
• Manage team knowledge-sharing sites, including setting them up as needed, managing access, and assisting in the consolidation of multiple Teams sites
• Prepare all aspects of administration including (but not limited to) expense reports, audit against travel schedule, monthly credit card statements, invoice management, accounts housekeeping
• Liaise across multiple departments and across offices across APAC and beyond
• Coordinate travel and administrative arrangements such as visa applications, flights, transfers, and hotel or restaurant reservations
• Orchestrate multiple projects simultaneously and successfully
• Handle sensitive information in a confidential manner
• Coordinate with IT support on all office equipment and software requirements
• Adhere closely to WPP compliance standards and policies
• Handle sensitive information in a confidential manner
• Ensure smooth hybrid office operation in the form of managing facilities such as lighting, AV, printers/ink, paper, network etc
• Provide support and coverage to other administrative support staff when they are on leave
• Any other ad-hoc tasks assigned from time to time

Who you are

• You have at least 2 - 3 years of proven experience as an executive assistant and coordinator for executive-level team. Experience in an agency environment is ideal but not necessary.
• Advanced proficiency in Microsoft Office suite, including Outlook, PowerPoint, and Excel, is essential
• Highly organized and adaptable; resilient, mature and able to deal with ambiguity and high pressure situations
• Demonstrate ability to resolve problems in a fundamentally sound manner, independently and swiftly
• A curious, savvy team player with good communication and interpersonal skills
• Confident and articulate in Business English

At Wunderman Thompson, we are committed to actively building a diverse, equitable and inclusive workplace where everyone feels welcomed, valued and heard, and is treated with dignity and respect. As leaders and creative partners across industries, it is our responsibility to cultivate an environment reflective of our greatest asset; our people. We believe that this commitment inspires growth and delivers equitable outcomes for everyone as well as the clients and communities we serve.

Wunderman Thompson is a WPP agency. For more information, please visit and follow Wunderman Thompson on our social channels via , , , and .

Wunderman Thompson