Job Description

• Around 4 to 10 years of experience providing full secretarial support to senior management with secondary office admin work
• Experience working in FI/asset management/PE/professional service industry
• Experience working in a smaller office is useful but this is not a must

Our client is a global PE firm backed by a blue chop and international investment firm that is newly set up. This is a perm role which offer good perks/ benefits.

We are looking for 2 EAs- one supporting 3 senior execs (CFO, Head of Legal, HR) and one supporting a team of investment professionals. We are looking for cands who are poised for changes and able to provide team support. In addition, the person will be tasked to assist the office mgr on some office admin matters in a small office (of around 20+people), and have the flexibility to occasionally work late as required (but this is not frequent). The co is based in town and the co offers WFH arrangement for 2 times in a week.

Key Responsibilities:

Team EA work (primary)

• Supporting senior management in the full spectrum of secretarial work and also providing the team support on administrative matters.
• Full diary management and booking of flights
• Scheduling a variety of meetings, conference calls, video conferences both internally and externally
• Arranging international travel (flights, hotels, cars etc.)
• Assisting in preparation and printing of presentations & proposals

Office admin (secondary)

• Completing corporate card expenses and out of pocket business expenses
• Ordering stationery and office supplies
• Archiving, filing, scanning and printing documents
• Preparation and set up of refreshments for major meetings e.g. training events
• Liaising with IT providers (ensure a “cyber safe” environment)
• Updating social media websites

Experience:

• Around 5 to 10+ years of experience providing full secretarial support to management level and a team.
• Experience working in FI/asset management/PE or professional service industry is required.
• Experience working in a start up firm/dept or a newly created role will be highly beneficial but this is not a must
• Able to adapt to a fast paced environment

Skills/Qualifications:

• Advanced MS Office including Word, MS Outlook, Excel, PowerPoint
• Educated to A level standard/Poly/degree graduate with team EA experience gained in FI/AM/ PE

Competencies:

• Has a keenness to learn with a positive and can do attitude
• Demonstrates high attention to detail and strong organisational skills, maintaining high standards despite pressing deadlines
• Strong knowledge of general business, corporate and government cultures
• Ability to work autonomously and handle sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Strong relationship skills and comfortable working with people at all organizational levels
• Ability to navigate in a constantly changing environment under tight deadlines with a high level of accuracy
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must be able to prioritize a variety of time-sensitive tasks
• Must have excellent judgment; independent thinker and resourceful
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• Team player with a positive attitude
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Able to thrive in a lean set up
• Adaptable with a positive and can do attitude. Has good people skills.
• Very adaptable and flexible
• Has strong communication skills.

To apply, pl send your cv in word doc to resume@cap-cg.com. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by: CAP Consulting (EA license: 14C7175) Caroline Poh (EA Registration: R1105649) Posted on: 30 June 2022