Job Description

Description

8.30am to 5.45pm (Mondays to Thursdays)

8.30am to 5.15pm (Friday)

• Ensure and manage the smooth running of the overall administration and activities of Directors including coordinating of meetings, schedules, travel, seminars, conferences, and appointments etc with internal/external stakeholders.
• Act as Secretariat for certain meetings as assigned by PIs, with the responsibility of scheduling, planning of meeting agenda, participation, taking and distributing minutes of meetings, maintaining records, ensuring follow up of action items and discussions etc.
• Coordinate admin and logistical support associated with handling mails and confidential materials, manage booking and setting-up of meeting room for meetings/events, visits of external stakeholders, such as drafting and sending of invitation to visitors and seminar speakers, booking of transportation, and etc.
• Make travel arrangements which include but not limited to reservations, booking of air tickets, accommodation, conference rooms, facilities, etc for PIs, as well as visitors as needed..
• Prepare various reports, documents and correspondences.
• Maintain an excellent filing system which includes filing of policy, confidential documents, project related documents which may be highly confidential.
• Assist with the submission of reimbursement claims, overseas travel requests, and the collation of supporting documents to ensure such requests are processed duly and timely.

• Other ad-hoc duties as assigned by the PIs.

Job Requirements

• Degree in Business Administration or similar from recognized universities
• Proficient in MS Office applications
• Familiarity with SAP Concur, Ariba, ZOOM, Teams, will be advantageous
• At least 3-6 years of secretarial experience. Experience working in an institute of higher learning will be preferred
• Experience supporting mid management will be advantageous

Industry

Education & Training

Specialization

Administrative Support / Secretarial

Location

West

Employment Type

Contract / Temp

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Jessica Nguyen Huynh Thanh Truc.
CEI Registration No.: R23113787
Email: jessica.nguyen@recruitexpress.com.sg
Tel: 67351955
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

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