Job Description

Secretary Cum Office Administrator Work Day: 5 day work week for a full time role, 8.45am to 5.45pm Duration of Contract: 3 to 4 Months (June to August/September) Individual Contributor Report: COO Responsibilities:

• To Provide secretarial support the management and other perosonnel across the company.

• To manage relationships with various vendors, suppliers, contractrs, office obuilding management To monitor and maintain sufficient stock for office supplies and consumables e.g. stationery, pantry items, etc
• T o manage itineraries and bookings for business trips
• To manage office assets (hardware, software, licenses) and maintain the record
• To schedule meetings, support meeting preparations: Collate information and internal slides, take minutes of meetings and act upon accordingly
• To manage office mails and courier services and attend to visitors
• To disseminate information across the Company and with third parties in timely manner
• To support in maintain and renew Office Insurances policies e.g. Work Injury Compensation Insurance, Professional Indemnity, GCL
• To organize and maintain filing of hardcopy documents and keep proper record of the respective softcopy
• To support Company’s social media platform and Company’s website: Collect input from other departments and upload news and/or new content
• To support in ACRA Business profile and GeBIZ matters
• To support in implementing Covid-19 measures at workplace

• To administer employees’ onboarding and offboarding process
• To support in training registration, and update new hire orientation slides and training database
• To register staff movement under the company Medical Insurance policy
• To support in interview arrangements
• To support in organizing staff activities

• To support project managers to liaise with external parties/government agencies on telephone and utility services billing and renewal.
• To support in reports’ formatting and alignment of charts and content page, etc. (non-technical)
• To create and terminate user accounts for software "Workbook”, generate reports from Workbook (using system’s pre-defined template), etc.

• Good command of English: speaking and writing

• 5 years of relevant experience in office administrative management

• Excellent multi-tasking and organizational skills

• Attention to details

• Able to respond to the requirements of the dynamic international work environment

• Ability to work under pressure, tight deadlines and accommodate to last minute changes under a fast-paced work environment

• This role is required to work in the office