Job Description

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Job Title: Temporary Specialist Associate
Posting Start Date: 06/10/2025
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The purpose of this temporary role is to provide dedicated, hands-on support for the comprehensive takeover of learning environments and meeting spaces from the Faculty of Law. The staff will be responsible for conducting a meticulous inventory audit of all assets and non-assets, assessing their functional condition, and documenting any facility defects. This is critical to ensure a smooth, accurate, and accountable transition of facilities to LKYSPP, ensuring all spaces are operationally ready within the project timeline.

• Assist in the physical takeover of all assigned learning environments and meeting spaces from the Faculty of Law.
• Conduct a thorough tally of all assets in each space against the official SAP-generated asset list to ensure all items are accounted for.
• Create, maintain, and update an Excel spreadsheet to catalogue non-asset items (e.g., tables, chairs, cabinets, keys) in each space.
• Perform accurate data entry of inventory information (assets and non-assets) and update records promptly.
• Inspect and document the working condition of all assets and non-assets, clearly noting any issues or discrepancies.

• Identify, record, and report any facilities defects such as markings on walls, torn carpets, damaged ceiling boards, or other visible issues, so that these can be addressed by the facilities team.

• Prepare summary reports highlighting the status (working/faulty) of each item, any missing or problematic equipment, and any facility defects observed.

• Liaise with departmental staff, facilities team, and vendors as required for clarification or further checks

• Support the detailed inventory and functional checks for AV equipment, including but not limited to projectors, sound systems, microphones, and control panels.
• Assist in the handover documentation and provide administrative support related to the takeover process.

Qualifications

• Minimum GCE 'O' Level or equivalent.
• Prior experience or knowledge in handling AV (audio-visual) equipment is highly preferred.
• Strong attention to detail and meticulousness in documentation, data entry, and reporting.
• Proficient in Microsoft Excel; able to create, manage, and update spreadsheets.
• Good organizational and communication skills.
• Able to work independently and as part of a team.
• Physically able to conduct room-to-room inspections and handle light lifting of equipment if needed.

Skills Required