Job Description

We are an award-winning boutique Interior Design firm specializing in hotel, resort, and high-end residential design. We are seeking to expand our team and invite eager and motivated candidates to submit their resumes for the following position in our firm:

Accounts and Administrative Executive/Marketing Assistant Duties and Responsibilities :

• Responsible for office accounts including the preparation, issuing, and tracking of monthly invoices, payroll/ GST submissions, and bank transfers, monitoring and reconciling bank accounts, preparing and monitoring yearly financial projections and budgets, managing office budget and expenses, staff reimbursable claims and petty cash

• Review of year-end statutory accounting, and tax returns and liaising with the Company\xe2\x80\x99s tax and legal advisors

• Human resource duties including charting and tracking of employee salaries, annual and sick leave/ holiday schedules, employment pass applications and renewals, ensuring all staff adhere to company policies, and maintaining a happy, healthy, and productive office culture

• Oversee and manage the Company\xe2\x80\x99s IT systems to ensure optimal performance, speed, security, and recovery systems are maintained and updated

• Provide personal assistance to the Managing Director, and support to other Directors, including assisting in managing schedules and maintaining appointments/calendars, and organizing flight schedules, visas, hotel arrangements, and travel itineraries

• Assist in Business Development duties including press releases, preparation of presentation materials, reports and marketing materials, social media updates, and email announcements

• Management of the office and team while Directors are traveling

• File documents, organize and manage all computer-based information

• Organize and coordinate arrangements for client/ supplier meetings, such as preparation of any required documents, agenda, and minutes of meeting

• Take charge of all general administrative systems and office maintenance

• Answer phones, perform all general clerical responsibilities and other comprehensive ad-hoc duties as necessary
  

Requirements:

• Diploma/A-Level in Accounting / Business Administration or equivalent

• At least 5 years of secretarial experience with office administration skills

• At least 5 years of accounting experience, experience in the Interior design industry will be an advantage

• Must possess strong analytical and planning aptitude, meticulousness, resourcefulness, and initiative

• Must be independent, and highly organized with a proactive attitude. Able to multi-task and work well as a team

• Professional appearance and disposition

• Strong interpersonal and communication skills. Able to liaise and communicate clearly with International Clients

• Able to maintain confidentiality and demonstrate discretion

• Proficient with Microsoft Office applications, and the ability to learn new software applications.

• Preferably able to start work immediately or within short notice
  

Please remember to input the following information in your resume: 1) Current salary
2) Expected salary
3) Reasons for leaving present employment
4) Notice period