Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Workplace Coordinator

Work Dynamics - Integrated Facilities Management

Responsibilities

The Workplace Coordinator will be responsible for:

Operations Support

Provide superior customer service to meet on-site client expectations

Provide vendor management support by ensure subcontractors perform to the required standards (including inspection of vendors\xe2\x80\x99 works)

Assist in the procurement of vendors and services as required

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Provide support for conferences by coordinating conference room booking and preparing conference rooms for meetings, including ordering catering as required

Perform weekly consumables order; receive and store as required; and provide receipts to PFM for records

Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy

Organise specialty cleaning as required

Provide administrative support to Contract Administrator as required to ensure staff obtain and maintain security clearances

Health, Safety and Risk Management

Under direction of PFM, assist in conducting regular audits to ensure that safety procedures are being complied with

Assist in carrying out safety procedures when needed

Assist in the property risk management program

Participate in the disaster recovery and business continuity plans as required

Follow established escalation procedures and incident reporting procedures

Adhere to JLL\xe2\x80\x99s business conduct by ensuring compliance with the firm\xe2\x80\x99s guidelines, procedures and strategies

Core Competencies

The Workplace Coordinator will demonstrate the following competencies:

Able to cooperate and work well with others to meet targets

Support the team effectively as and when needed

Proven ability to commit to flawless execution while complying with firm\xe2\x80\x99s procedures and standards

Demonstrate and ensure to instill a culture in the team that match our \xe2\x80\x98I am JLL\xe2\x80\x99 core behaviors and values of being an Safety, Expert, Proactive, Innovative, Team Player and valuing the Customer

Able to interact with the general client staff & vendors with ease

Ability to manage conflict and conflicting priorities

Demonstrates ability to work with vendors to deliver efficient services

Demonstrates proactive & professional approach to customer service

Has a customer-oriented attitude

Proven ability to manage multiple and complex operational matters on a daily basis

Demonstrates ability to prioritize and manage tasks in an efficient and timely manner

Experience

Worked in a dynamic environment with basic understanding of facilities management

Good computer skills in Microsoft Suite programs

Previous experience in general workplace administration and coordination

Location:

On-site \xe2\x80\x93Singapore

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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