Job Description

This is Adyen
Adyen provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At Adyen, everything we do is engineered for ambition.
For our teams, we create an environment with opportunities for our people to succeed, backed by the culture and support to ensure they are enabled to truly own their careers. We are motivated individuals who tackle unique technical challenges at scale and solve them as a team. Together, we deliver innovative and ethical solutions that help businesses achieve their ambitions faster.
Job Overview
The Office Coordinator is responsible for ensuring the smooth operation of day-to-day office activities by managing administrative tasks, assisting with office events, and providing an exceptional office experience for employees and visitors alike. This role is pivotal in maintaining an organized and efficient office environment.
Key Responsibilities
1. Office Management

• Serve as the first point of contact for all visitors, ensuring they are welcomed and directed appropriately.
• Oversee the daily operations of the office, ensuring that the office space and meeting rooms are tidy, clean, and well-organized.
• Maintain and manage inventory of office supplies, ensuring stock levels are maintained, and reorder as necessary.
• Monitor the office mailbox and submit invoices for payment in a timely manner.
• Coordinate office maintenance, repairs, and liaise with vendors and service providers.
• Ensure workplace health & safety compliance (fire drills, first-aid kits)
• Assist with budget tracking and expense reporting as needed.

2. Pantry and Lunch Management

• Ensure the office pantry is stocked with necessary supplies and manage weekly pantry orders.
• Act as the primary contact for daily lunch delivery, ensuring that all orders are delivered on time.
• Work with caterer to maintain food quality and delivery standards

3. Other Responsibilities

• Assist in organizing office events, meetings, and team-building activities.
• Support employee onboarding processes, including preparing and distributing new joiner packs.
• Coordinate building access and lunch accounts for visitors to the office.

Who you are

• Minimum 2-4 years experience in office administration, facilities management or hospitality/events
• You have a support-oriented mindset, you find problem-solving for people fun and a challenge
• You possess strong organizational and multitasking abilities.
• You have high-energy, can-do attitude with passion for workplace experience
• You are a passionate self-starter with the ability to thrive in a fast-paced environment
• You make good decisions in the moment and to adapt and thrive in a global organization
• You are a highly motivated team player where winning is more important than ego
• You have a positive attitude, flexible, and able to hustle to get things done
• You know how to push back and challenge the status quo
• You are a people person and love working in a service-oriented role

Our Diversity, Equity and Inclusion commitments
Our unique approach is a product of our diverse perspectives. This diversity of backgrounds and cultures is essential in helping us maintain our momentum. Our business and technical challenges are unique, and we need as many different voices as possible to join us in solving them - voices like yours. No matter who you are or where you're from, we welcome you to be your true self at Adyen.
Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does this sound like you? If so, Adyen encourages you to reconsider and apply. We look forward to your application!
What's next?
Ensuring a smooth and enjoyable candidate experience is critical for us. We aim to get back to you regarding your application within 5 business days. Our interview process tends to take about 4 weeks to complete, but may fluctuate depending on the role. . Don't be afraid to let us know if you need more flexibility.
This role is based out of our Tokyo office. We are an office-first company and value in-person collaboration; we do not offer remote-only roles.

Skills Required