Job Description

Description

Responsibilities:

Equipment Maintenance

• Creation and updating of equipment card, service contracts and service calls in SAP system.
• Extract monthly report of expiring preventive maintenance contracts and send email reminder to users. Invoice processing
• Check, sort and process invoices. Do matching of documents vs SAP system.
• Alert Procurement if mistakes are spotted.
• Liaise with vendors and users for invoices, credit note, installation dates etc..
• Getting approval and signatures from users / managers.
• Print, scan, re-index and save documents into Therefore system and S Drive.
• Filing of documents
• Assist Procurement and Accounts Team with month end and year end closing.
• Assist with quarterly common stock take.
• Any other duties/Vendor database.
• Request and ensure new vendors fill up the Vendor Registration form before sharing details with Accounts Assistant to create accounts in the SAP system for new vendors.
• Save a copy of the Vendor Registration form in Shared drive.

Purchase Order processing

• Review purchase requisitions for completeness and accuracy; follow up on discrepancies with the initiating party/user.
• Identify suitable vendors for the requested items, including corresponding with them on prices, product availability and delivery.
• Review quotations provided and check offered prices against past purchase records.
• Update the price lists when necessary.
• Communicate and negotiate with vendors for improved purchase terms, including reduction in price.
• Process requisitions into purchase orders using the SAP system and any change orders within 24 hours upon receipt of final confirmation from initiating party/user.
• Ensure that all purchase orders are approved by the appropriate authority on a daily basis.
• Send approved purchase orders to vendors and to users initiating the requests.
• Follow up with vendors to ensure that orders are shipped and delivered on promised dates or to expedite deliveries based on users\' requests.
• Respond to users\' inquiries about order status, changes or cancellations.

Requirements:

• Minimum GCE \'N/O levels
• Minimum 1 year experience required in related fields such as procurement, sales support, invoice processing
• Able to start work immediately or on short notice
• Able to commit to a 1-year basis

Interested candidates please send your updated resume to:

Clinical@recruitexpress.com.sg

Attn: Contract Sales Support Coordinator (Life Science MNC/ West, Up to $2300) #HKA

or call 6736 3280 to look for Kayley

We regret to inform that only shortlisted candidates will be contacted

EA Personnel: Kayley Ng Yin Yi (R1762843)

Company EA Registration Number: Recruit Express Pte Ltd (99C4599)

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial

Location

West

Employment Type

Contract / Temp
Permanent

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Kayley Ng Yin Yi.
CEI Registration No.: R1762843
Email: kayleyng@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express