Job Description

: * To provide secretarial support to senior management * Extensive diary management including arranging both internal and external meetings, face to face and virtual. * Extensive international travel and ac : To provide secretarial support to senior management Extensive diary management including arranging both internal and external meetings, face to face and virtual. Extensive international travel and accommodation, visas, meeting rooms and restaurant coordination. Regular interaction with other assistants (both internal and external companies and clients) including coordination conference calls with international offices and managing different time zones. Oversee multiple video calls per week which includes managing the waiting room, agenda, participants, and presentations when required. Inbox management including filing of emails and arranging paperwork and board level documents for meetings. Arranging domestic/ international travel and client entertainment, event planning for both internal and external functions Compilation of out-of-pocket expenses and completion of expense claims. Raise purchase orders, handle invoices and assist with the approval of invoices Update contacts, client meetings and meeting notes into Salesforce and LinkedIn. Job Requirements Minimum 5-6 years of relevant executive secretarial experience with Financial Institution Able to commence work within short notice Proficient with MS Office (Word and Excel) Good interpersonal skills and communication skills Qualified candidates may submit a copy of detailed resume in MS Word Format to [HIDDEN TEXT] Charissa Ong Zimin (R1104659) Email address: [HIDDEN TEXT] Recruit Express Pte Ltd EA License No.: 99C4599 If you meet the requirements of this role, please email a detailed resume in Word document to Charissa Ong Zimin. CEI Registration No.: R1104659 Email: [HIDDEN TEXT] Tel: 64388180 .All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.