Job Description

About JLL -
We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!
The key responsibilities include:
To update Building Rent Roll and tenant record as and when notification is received of a change of ownership or corresponding address.
To answer tenants' queries on statements of accounts or invoices, etc.
To maintain full set of accounts for the Building which includes billings, payments functions and keeping proper accounting records.
To manage and maintain the process and records pertaining to the issuance of season parking disc/labels or facilities passes to tenants.
To prepare invoices to send to owners by 1st of each month and reminders by 5th or within the billing deadlines as advised by the MRI team.
Update the debtor records regularly upon receipts of monies from subsidiary proprietors/tenants.
To maintain cash book to take into account all receipts and payments make out from the trust accounts and produce bank reconciliation every month.
To bank-in cheques/cash received at least once a week.
To make payments to suppliers within the credit terms given or as requested by the clients.
To make appropriate accruals and provisions every month in accordance with the relevant accounting standards.
To manage and maintain petty cash in accordance.
To prepare the income and expenditure statement, balance sheet and cash flow statement
To keep proper records of notes to the account of all balance sheet items including deposits, prepayments, accruals, creditors, recoverables and provisions.
To prepare tax schedules for income tax reporting and GST reporting and submit GST returns before the stipulated deadlines set by IRAS.
To liaise with auditors to arrange for the year end audit.
To participate and ensure that our services and activities are in compliance with the JLL's OMS procedure and standards.
Any other duties as assigned by the immediate supervisor.
To assist the immediate superior in providing administrative support to the site and to deal with the clients requests/enquiries.
To maintain a record of incoming / outgoing mails.
To maintain information and accurate records and ensuring regular updates.
To maintain a record of movement of the keys.
To provide administrative support to Site Management Team, such as calls, typing and filing, etc.
To maintain a record of clients' complaints for action by immediate superior in accordance with the JLL's Operations Management System.
To organize/co-ordinate meetings and events as required.
To take minutes &/or notes (when required to do so) with clarity & accuracy.
Monitor the stocks, material, tools under his charged and submit requisition when the inventory level run low.
To keep track and maintain items necessary for the smooth functioning of the management office such as stamps, stationery, refreshments.
To develop and implement improvement ideas for the office/information for which they are responsible.
To identify areas where new office technologies can enhance procedures.
To maintain leave records of site staff.
Assist the team in typing and preparing of reports.
To maintain and update the records of fixed asset and provide for depreciation in the monthly financial statements in accordance with OMS-FC-06.
To maintain a record of incoming / outgoing mails.
To maintain a record of clients' complaints for action by immediate superior
To maintain a record of movement of the keys.
Any other duties as assigned by the immediate supervisor.
Key Competencies & Performance Measures
Ability to work under pressure and against timelines
Proactive and solution oriented, friendly with assertive and personable nature
Demonstrate initiative and able to work independently
Experience in using Microsoft Excel and Word
Decorous telephone etiquette
Successful completion of scheduled activities;
Achieve KPI and SLA targets;
Achieve target deliverables for business plans, monthly reports and budgets;
Attain best value for money outcomes on service contracts and facilities cost services;
Ensure that a high level of professionalism and customer service are maintained at all times;
Ability to work under pressure and meet set timelines;
Client and tenants customer satisfaction;
Meet Standards and audit requirements.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can't wait to see where your ambitions take you at JLL. Apply today!