Job Description

CountrySingaporeLocationSingaporeWorkplace locationSINGAPORE-FRASERS TWR(SGP)Employer companyTotalEnergies Gas & Power Asia Private LimitedDomainFinanceType of contractRegular positionExperienceMinimum 6 yearsCandidate Profile

• You are a qualified CPA, with a Bachelor\'s degree in Accountancy or equivalent and strong technical understanding of International Financial Reporting Standards relevant to the commodity trading industry.

• You have a minimum of 6 years of post-qualifying experience in an accounting environment with the initial years with Big 4 accounting firms. Prior working experience in a commodity trading environment with a good understanding of trading accounting and trading system/ databases is essential.

• Strong analytical skills, meticulous with a keen eye for details and accuracy.

• Adaptable and able to manage varying priorities. Must be able to work well under time pressure.

• Independent and driven, with strong motivation to drive improvement projects of financial systems and processes.

• Strong communication and interpersonal skills and the ability to work effectively in a team with a diverse culture and varying levels.

ActivitiesUnder the authority of the Finance Manager, the position is responsible for the trade and general accounting work streams of corporate entities assigned.Trade Accounting

• Gross margin processing: control the processing of daily flow of all trading invoices from the trading system to both the invoice analysis database and the financial ledgers in a timely manner (up to posting and analysis only, not settlement, netting or cash allocation).

• Gross margin control: maintain the link and the reconciliation between the financial accounting system and the invoice analysis database (Simba posting table) on a virtually real-time basis.

• Gross margin analysis: On a regular basis compare invoices received to accruals/deals to identify posting errors, prior period adjustments, incorrect deal valuations, incorrect invoices, or weaknesses in the actual / accrual processes or systems, and clearly communicate findings to the Trading Control, Middle Office, Back Office or Finance Application teams as appropriate.

• Trading Inter-co Reconciliations: Perform intercompany (trading transactions) reconciliations. On a quarterly basis, report the intercompany P&L and outstanding balance sheet items with group companies and on a quarterly basis, agree these values directly with the particular counterparts.

• Clearing Margin Deposits: manage margining requirements with the AEMO. Actively monitor cash margining requirements or withdrawal positions to optimize cash holdings held with external clearing agents (AEMO). Coordinate with Credit on margining entry into SIMBA (CDM) for trade accounting entries

• Monitoring of Back Office (BO) invoice process and validates the invoices in SIMBA to ensure accurate and complete information is captured in the system. After the review, recording of the invoices in the SAGE accounting system and central clearer for settlement.

General Accounting

• Overhead processing: ensure General Accounting control of processing overhead costs, inter-company recharges (cost), and employee expenses, with timely posting, accurate P&L account allocation (by cost centre), and appropriate treatment with regards to indirect taxes (GST and withholding tax)

• Payments: ensure that overhead payments (general overheads invoices and employee claims) are properly validated and authorised in accordance with the Delegations of Authority. Payment process is in line with are duly adhered to timely processing of overheads

• Cash accounting & forecast: ensure timely accounting of cash/ bank entries, maintain tight control over bank suspense accounts and cash allocations (manual or SAGE generated). Daily tracking of material cash flows to ensure intra-day transactions and Treasury overdraft positions are within limits

• Balance sheet control and reporting: accounting, reconciling, reporting, investigation of the balance sheet, acting to clear outstanding items.

Assist Finance Manager in the period end balance sheet substantiation and reporting by challenging long aged items, considering possible grossing-up issues or reporting visibility. Aim to keep balance sheet accounts clear of old or un-reconciled items, closing unused accounts and help to maintain the chart of accounts overall.Financial Reporting & Planning

• Prepare the monthly/ quarterly/ reporting files (RES1/ CAP) for submission to Paris (DF/ Conso/ GRP) in accordance with the GRP Controlling Manual (account classification and concepts) and local accounting control policies

• Draft monthly management report for review by the Finance Manager and management. Understand from Management market factors, business drivers impacting results and translate the information into a report suitable for circulation to shareholders

• Accountable for annual statutory audit and reporting process. End to end reference point for external auditors, corporate secretary, legal, management and shareholders from audit commencement to annual return filing

• Manage annual Long-term Planning and Budgeting process. Liaise with Management on business projections/ overhead costs assumptions development leading to build-up of the P&L projections

Corporate Tax Compliance (Income tax, GST and Withholding tax)

• Prepare Singapore GST returns and other indirect tax filings (such as withholding tax on payments to non-residents), and ensure they are in accordance with the relevant Singapore GST and Income Tax regulatory requirements. For Australia GST, maintain GST workings for submission to externalised tax filing agents; consult tax filing agent with regards to new transactions subject to GST as needed

• Act as subject matter specialist and maintain detailed knowledge of relevant GST legislation. Strive for continuous improvement in system generated GST workings in consultation with SAGE specialist (TOTSA) for data capture and improving work efficiency

Banking and Treasury

• Bank account administration: Maintain control over authorised bank signatories with external banks and TotalEnergies Treasury and ensure these are current and in accordance with approved banking mandates.

• Daily overdraft limit monitoring: Perform day-ahead cash flow forecast using system (SIMBA, New Ana) to ensure intra-day overdraft limits and overall overdraft limit are not exceeded.

• Cashflow reporting: Prepare cashflow forecast to aid management\'s understanding of the cash realisation profile of the trading business and the key drivers of cash generation to support financing requests recommendation.

Others

• SOX/ Internal Control: Comply with Group SOX accounting policies and procedures

• Trading and Accounting systems: work with application managers and project coordinators on implementation, system enhancement and contribute ideas on process improvements

• Annual government survey forms and ad-hoc projects

Context & EnvironmentThe business environment is dynamic and many of the activities are subject to strict timelines: month end close and reporting activities, balance sheet control/ reconciliations must be completed within Group deadlines and in line with SOX controls. GST and corporate income tax returns submission must adhere to IRAS deadlines.The trade accounting activities are technical in nature and require proficiency in the trading (Simba, NewAna) and accounting (SAGE) systems. There are new transaction types regularly that need to be controlled, recorded and reconciled.Due to the multi-disciplinary role, the position-holder must be proactive in completing tasks and demonstrate the ability to prioritise the various tasks. A strong sense of team spirit is essential to ensure that the incumbent collaborates with the Singapore general accounting team and shares information for consistency.As this role requires reporting in a matrix organisation, the position holder must be able to establish a good working relationship and communicate effectively with the various global teams located in Geneva, Houston and Paris.

TotalEnergies