Job Description

Accounts Assistant

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Role Overview

Support the finance and accounting department in day-to-day operations Ensure accuracy in financial documentation and transactions Assist in maintaining financial records and preparing reports Act as a liaison between internal departments and external stakeholders Uphold compliance with financial regulations and company policies

Core Responsibilities

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Financial Documentation & Reporting

Prepare monthly, quarterly, and annual financial reports Assist in drafting balance sheets, profit & loss statements, and cash flow reports Compile financial data for budgeting and forecasting purposes Support the preparation of tax returns and statutory filings Maintain documentation for audits and financial reviews

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Invoice & Payment Processing

Generate and issue invoices to clients and vendors Reconcile incoming payments with invoices Track outstanding receivables and follow up on overdue accounts Process vendor bills and ensure timely payments Verify and record expense claims and reimbursement forms

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Data Entry & Record Maintenance

Enter financial transactions into accounting software or ERP systems Maintain digital and physical records of financial documents Update ledgers, journals, and spreadsheets with accurate data Ensure proper classification and coding of transactions Archive financial documents in accordance with company policy

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Audit & Compliance Support

Assist auditors during internal and external audits Provide requested documentation and explanations Ensure adherence to accounting standards and regulatory requirements Help implement internal controls and risk mitigation strategies

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Communication & Coordination

Liaise with vendors, clients, and financial institutions Respond to inquiries related to invoices, payments, and account status Collaborate with procurement, HR, and operations teams for financial alignment Schedule meetings and prepare minutes for finance-related discussions

Job Requirements

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Skills & Competencies

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Technical Skills

Proficiency in accounting software (e.g., Tally, QuickBooks, SAP, Zoho Books) Strong command of MS Excel (pivot tables, VLOOKUP, macros) Familiarity with ERP systems and financial databases Basic understanding of GST, TDS, and other tax regulations Knowledge of financial reporting standards (IFRS, GAAP)

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Analytical & Organizational Skills

High attention to detail and accuracy Ability to analyze financial data and identify discrepancies Strong organizational and time-management skills Problem-solving mindset with a proactive approach Ability to prioritize tasks and meet deadlines

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Interpersonal & Communication Skills

Clear and professional communication (written and verbal) Ability to work collaboratively in cross-functional teams Customer service orientation for handling vendor/client queries Discretion in handling confidential financial information Adaptability to changing financial regulations and company policies

Tools & Technologies

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Accounting Software: Tally ERP, QuickBooks, Zoho Books, SAP, Oracle Spreadsheet Tools: Microsoft Excel, Google Sheets Document Management: Microsoft Word, PDF tools, SharePoint Communication Tools: Outlook, Slack, Microsoft Teams Reporting Tools: Power BI, Tableau (optional but beneficial)

Work Environment

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Typically office-based; hybrid or remote options may be available Standard working hours with occasional overtime during audits or month-end Collaborative team setting with finance, HR, and operations departments May report to Senior Accountant, Finance Manager, or CFO Exposure to sensitive financial data requiring high confidentialitCareer Progression

Entry-Level

: Accounts Assistant

Mid-Level

: Junior Accountant Accountant Senior Accountant

Senior-Level

: Finance Analyst Finance Manager Financial Controller

Executive-Level

: CFO, Head of Finance

Key Performance Indicators (KPIs)

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Accuracy of financial entries and reports Timeliness of invoice processing and payments Compliance with internal controls and audit standards Responsiveness to internal and external queries Contribution to cost-saving initiatives and financial efficiency

Sample Tasks & Scenarios

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Reconciling a vendor invoice with purchase order and delivery note Preparing a monthly expense report for department heads Assisting in the setup of a new accounting software module Responding to a client query about payment status Supporting the finance team during quarterly audit preparations

? Compliance & Ethics

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Adhere to company's code of conduct and financial ethics Ensure compliance with local and international financial laws Maintain transparency in financial dealings and reporting Report any suspicious or fraudulent activity to supervisors

Training & Development

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On-the-job training for accounting systems and company policies Workshops on tax updates, compliance, and financial reporting Opportunities to pursue professional certifications * Access to online courses and finance webinars