Job Description

Job Summary:

We are seeking a detail-oriented and proactive AP/AR Executive to manage day-to-day accounts payable and receivable functions. This role is critical in ensuring timely invoicing, collections, payments, and reconciliations, supporting the finance team in maintaining accurate financial records.

Key Responsibilities:

Accounts Receivable (AR):

Issue sales invoices for completed deliveries and cash sales. Email/mail invoices and submit e-invoices for government clients. Follow up on overdue invoices and assist customers with revisions or credit notes. Scan and archive invoices and supporting documents in shared folders and Navision. Send monthly customer statements. Process and record cash receipts (Cheque, PayNow, NETS) - approx. 100/month. Deposit cheques at the bank when received. Create new customer profiles in Navision with input from Sales and OA teams. Prepare progress claims for projects and post necessary adjustments. Issue debit notes for intercompany recharges and send monthly statements. Assist in credit assessments with supervisors and update credit lines/payment terms in Navision.

Accounts Payable (AP):

Download e-invoices from vendor portals and shared folders. Perform 3-way/2-way matching and enter vendor invoices into Navision. Archive invoice documents in shared folders and Navision. Create new vendor profiles in Navision with appropriate approvals. Perform intercompany AR/AP balance confirmations and reconciliations. Conduct monthly bank reconciliations. Prepare account reconciliations and schedules for month-end closing. Prepare payment weekly basic.

Requirements:

Diploma or Degree in Accounting, Finance, or related field. 1-3 years of relevant experience in AP/AR functions. Familiarity with Microsoft Dynamics Navision is a plus. Strong attention to detail and organizational skills. Ability to work independently and meet deadlines. Good communication and interpersonal skills.

Preferred Attributes:

Proactive and willing to learn. Comfortable working in a fast-paced environment. * Team player with a positive attitude.