Job Description

Job Title:

Accounts Payable Clerk

Roles and Responsibilities:

The Accounts Payable Clerk is responsible for processing, verifying, and reconciling invoices and payments in a timely and accurate manner. The role supports the finance department in maintaining accurate financial records and ensuring compliance with company policies and accounting standards.


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Key Responsibilities:

Process supplier invoices, credit notes, staff claims, and payments accurately and in a timely manner. Verify invoices against purchase orders, delivery notes, and contracts to ensure accuracy and proper authorization. Reconcile vendor statements and resolve discrepancies with suppliers promptly. Maintain accurate and up-to-date accounts payable records and filing systems. Assist in preparing payment runs (cheques, bank transfers, or online payments) and ensure proper approvals are obtained. Monitor accounts to ensure payments are made according to agreed credit terms and company policies. Respond to vendor and internal department queries regarding accounts payable matters. Support month-end and year-end closing activities, including accruals and reconciliation of accounts payable ledgers. Assist with audits by providing necessary documents and reports. Ensure compliance with financial policies, procedures, and internal controls. Participate in process improvements to enhance efficiency within the accounts payable function.
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Qualifications & Skills (optional section to include in job posting):

Diploma or higher in Accounting, Finance, or related field. Prior experience in accounts payable or accounting is preferred. Strong attention to detail, accuracy, and organizational skills. Good communication and interpersonal skills. Proficiency in MS Office (Excel, Word) and accounting software (e.g., SAP, Oracle, QuickBooks). * Ability to work independently and as part of a team in a fast-paced environment.