Job Description

About the role CGS-CIMB Securities International Pte. Ltd is one of the leading integrated financial service providers in Asia. With a global presence in over 20 countries, and backed with an award-winning research team, the Company is well-positioned as Asia’s leading financial gateway, providing well researched and in-depth analysis of financial products.

The successful incumbent will play an integral role to ensure that the Company’s office premises are not only maintained to the highest standards, but also to ensure that we maximize the use of the Company’s office space. He / She will contribute to raising the Company’s Staff Engagement Levels by ensuring that our office and facilities promote collaboration, teamwork and engagement.

Job Responsibilities The incumbent will be responsible for overseeing all Office and Facilities matters related to the Company’s premise and office space, facilities, and equipment. This will encompass: 1) Facilities Management-coordinating with vendors on renovation, repair works, equipment installations, and monthly checks on Aux Air-con in Server Rooms, lightings & etc 2) Security Management - Manage Access Card & Locker Systems. Retrieval & Download CCTV Footage. 3) Telecommunications - Retrieval & Download phone conversations for dealers’ disputes, Compliance or Authority requirement. 4) Managing staff travel arrangements ranging from accommodations, air tickets and claims 5) Responsible for Purchase Orders and liaise with business units on purchases 6) Manage Delivery Orders and Invoices 7) Prepare necessary paperwork for payment submission 8) Liaise with vendors (Eg, Printers, Courier, Franking Machine etc)

Job Requirements To thrive and be successful in this role, you must have / be:

• A pro-active individual, who is able to work independently and equipped with an eye for detail.

• A responsive, responsible, well organized, and resourceful team player

• Preferably 3 to 5 years of Office Management and Administration experience.

• Diploma in any field of study.

• Excellent written and verbal communication skills.