Job Description

Position Summary This role is in charge of administrative duties and facilities management in the office to ensure that it operates efficiently and smoothly. Role and Responsibilities Facilities Management

• Arrange for office regular equipment (e.g. water dispenser, copier machine, printer, etc.)
• Check rooms and furniture to identify needs for repairs or renovations
• Restock office and pantry supplies
• Design and oversee the schedule for cleaning and disinfecting the building
• Monitor activities that happen outside the building, such as proper waste disposal and recycling
• Keep track of regular and ad-hoc facility expenses
• Office renovation project
• Conduct market research and compare costs and benefits when evaluating new vendors
• Ensure compliance with health and safety regulations

• Supervise performance of cleaning team
• Ensure employees are properly trained and equipped to perform their role
• Certify that equipment is safe to use and in good working condition
• Coordinating with event planners to ensure that all arrangements are made for special events
• Making sure that the interior of the building is clean and well-maintained at all times

• Manage the process all fixed asset activity
• Resolve any resulting discrepancy discovered.
• Prepare audit schedules and resolve audit issues

• Responsibility for access card access control for employees, business partners and visitors
• Control and monitor the Time Attendance access for employees
• Manage access of restrict area
• Operate CCTV system to search and prepare images when necessary
• Routine check on CCTV control system

• Prepare company assets for distribution (equipment, desk setups, mobile setups, ID Pass, etc.)
• Gather and process paperwork
• Ensure new hires have technical assistance to properly set up their hardware and software
• Inventory of items that will need to be turned before the last day (e.g. laptop, keys, a monitor)

• Min 3-5 years of experience in facilities management and office administration
• Experience in handling travel arrangements is preferred
• Prior experience with office renovation will be an advantage
• Excellent communication skills to interact with people at all levels
• Meticulous, well-organized and attentive to details
• Able to follow standard practices and internal procedures
• Good problem-solving skills and a team player
• Proficient in Microsoft Office
• Knowledge of AutoCAD and ability to read drawings will be an advantage