Job Description

Administrative assistants are responsible for answering phone calls, responding to emails, and directing inquiries to the appropriate departments or personnel. Maintain filing systems, organize records, and ensure that documents are easily accessible. This includes both physical and digital filing systems to streamline office operations. HR Assistants handle various administrative tasks, including scheduling interviews, maintaining employee records, and managing HR databases. They ensure that all documentation is organized and up-to-date. May assist with payroll tasks, such as tracking employee hours, processing leave requests, and answering payroll-related inquiries. This ensures that employees are compensated accurately and on time. Acting as a liaison between HR and employees, HR Assistants address employee questions and concerns, ensuring effective communication within the organization. It help resolve issues and provide information about HR policies and procedures. Prepare and issue purchase orders to suppliers, ensuring accuracy in terms and conditions. Negotiate prices, terms, and delivery schedules with suppliers to secure the best possible deals for the organization. Monitor and track orders to ensure timely delivery and resolve any issues related to delivered goods, invoices, and contracts. Maintain and update procurement records, databases, and documentation to ensure accuracy and compliance with company policies. Assist in managing inventory levels, including tracking stock and placing orders as necessary to maintain optimal supply levels. Conduct evaluations of suppliers and their performance, collecting feedback to assess their capabilities and reliability. Provide administrative support to the procurement team, including organizing meetings, preparing reports, and managing correspondence. * Conduct market research to identify potential suppliers and cost-saving opportunities, contributing to the development of procurement strategies