Job Description

To provide assistance in carrying out the administrative requirements in Admin Department.1. Key ResponsibilitiesReception and Secretarial Function1.1. Manages the reception area, receives and screens calls, and routes to the requested parties accordingly;1.2. Takes/logs message from callers and relays to the concerned party, if the latter is unavailable to take the call;1.3. Screens, receives, and welcomes guests/ushers to meeting rooms, and advises the intended person to visit;1.4. Receives and logs incoming correspondences/letters, and promptly routes these to the addressees;1.5. Collates documents for Directors' or President's signature/approval from different departments and return approved/ signed documents to requesting parties;1.6. Prepares and coordinates use of meeting rooms and assists in serving refreshments to managers' meetings.Property Custody, Release, Recording, and Monitoring1.7. Custodian of petty cash fund for Admin Department;1.8. Requests cash advances for administrative requirements such as groceries, and cleaning materials for office;1.9. Ensures the proper safekeeping and availability of the funds;1.10. Summarizes liquidations of expenses, and ensures timely replenishments of funds.Property & Vehicle Document Renewal Yearly1.11. Generates the summary of all property insurances, and their renewal. Prepares requirements and payment requests for premium;1.12. Vehicle registration monitoring and renewal of insurance;1.13. Maintains and updates all related records;1.14. Vehicle and drivers dispatching and scheduling / shuttle service or transport service schedule and monitoring for employees.Check Releasing and Others Responsibilities4.21. Receives checks from the Finance Department for release, and ensures payments/issuance to suppliers, vendors by securing appropriate official receipts (OR);4.23. Records and reports remaining checks for release;4.24. Provides assistance in preparing/securing requirements for other permits and registration;4.26. Coordinates request for gate passes and permits for work or job orders within the office/building;4.27. Performs other tasks that may be required by the immediate superior.4.28. Communicate with Building Admin for office requirements.5. Minimum Qualifications Education : College graduate preferably in Business Admin Experience : At least six (6) months of experiencein administrative work preferably gained from construction or related industry; or two +years' college education with at least two (2) years of directly related experience.6. Key Competencies Knowledge/Skills : Filing, customer service Technical : Computer Behavioral : Organized/orderly, proactive, team player,diligence/trustworthinessJob Types: Full-time, PermanentBenefits:

• Health insurance
• Paid training

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Performance bonus

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)