Job Description

Job Summary: The Administrative Assistant is responsible for providing administrative support to the organization. This role involves managing office tasks, organizing information, and assisting with various administrative functions.

:

• Daily supervision duty at Canteen during recess time.
• Relief duty in looking after pupils in classes/CCAs during absence of teachers.
• Ensure safety of students at the main gate during dismissal time
• Prepare teaching resources for teachers and department heads
• Scanning of documents & account for report books with accordance to class registers.
• Perform admistrative tasks such as updating P1 to P6 class allocation at the end of the year
• Print and check mass class allocation input
• Assist in pre-event duties for Prelims and PSLE duties such as putting up labels and seating plans in all classrooms
• Support in Prelims and PSLE duties as liaison officers on all days of examinations (Oral, Listening, Written)
• Assist in pre-event administrative duties for P1 Orientation
• Collate and place food orders for all exam standardisation exercises during school examination periods (WA1, WA2, Prelims, SA2)
• Assist in packing goodies bags for events like National Day, Teachers\xe2\x80\x99 Day, Children Day events and counting of pamphlets
• Collate pupils\xe2\x80\x99 and parents\xe2\x80\x99 feedback from pupils\xe2\x80\x99/parents\xe2\x80\x99 surveys
• Taking down and typing out minutes of Contact Time meetings
• Data entry duties as assigned by Principal, Vice Principals, Head of Department and Year Heads
• Perform any other duties as assigned by Principal, Vice Principals, Head of Department and Year Heads

• Possess GCE \xe2\x80\x98O\xe2\x80\x99 Level or equivalent
• Proficient in English Language and Chinese Language (For input of Chinese Characters)
• Proficient in Microsoft Word and Excel
• Preferably with similar experiences working with children aged 7-12
• Good interpersonal and communication skills
• Able to multi-task and work independently.

• Commencement: January 2024 - December 2024
• Location: Ubi
• Working hours: Mondays to Fridays, 7:00 am to 1:30pm (Part-Time)
• Working hours: Mondays to Thursdays, 7:00 am to 4:30pm, Fridays: to 2.30pm (Full-Time)
• Might need to work on weekends (Subject to school\'s decision)

• We are looking for 1 part-time and 2 full-time. Do indicate your preference.