Job Description

Group Finance > SSC > Facilities and Admin
Responsibilities A. Employee Services

• Ensure assistance on all in-house training meeting room bookings, ordering food and setting up the room
• Ensure proper monitoring thru inventory stock reporting the Office, Pantry, and cleaning supplies
• will support on Training Calendar invites and participant sign-up sheet
• Will support maintaining relations with Admin vendors
• Ensure that all Transmittal of Incoming and Outgoing documents are indicated on the sheet
• Will initiate and contribute to the simplification of processes in the Admin
• Perform other Admin Tasks according to Business Needs.

B. Support Manager on Travel Management

• Will support Visa Processing and Documentation
• Will ensure that Vestas is updated on all embassies’ documentary requirements
• Will closely coordinate with Local BCD on Ticketing Options and Bookings
• Will assist Manager with the Hotel Accreditation and Bookings if needed
• Will assist create and monitoring the Traveler’s Data In and Out of PH

C. Purchase Request Creation

• Will assist Manager with the PR creation and tracking of all requests received
• Will check the Vendor List of Admin and Facilities and the contract period
• WIll assist in ensuring payment status, and invoicing requirements of Admin and Facilities vendor
• Other PR tasks

D. Other Tasks that may be assigned by the Manager based on business requirement
Qualifications

• 4 yrs. Bachelor’s Degree (Any course)
• With 0-2 years of experience in Administrative tasks
• High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• High-quality English written and verbal communication skills.
• Highly self-motivated, great work ethic, keen attention to detail and great customer service orientation
• Skilled in stakeholder management and with professional communication skills at all levels

Competencies

• Flexible and Highly Independent
• Keen on Details, Motivated and Trusted in their work
• Organized and Resourceful

What we offer Vestas provides an open, respectful global culture, attractive compensation package and long-term career development. Choose us, choose a good future! To meet business growth needs, Vestas needs a lot of expertise to join us. We care and respect all employees and will offer attractive benefits which include: A broad program of on-job training, an ideal platform for professional and personal development, a Bonus Program, colorful team activities and etc. We put the emphasis on developing both personal and professional skills. In return, we expect you to achieve goals to achieve results. Choose us, choose a solid future!
Additional Information We amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date. Please be advised to apply on or before the 31st of July 2022.
Additional Benefits

• Fitness Subsidy
• Retirement Benefit Plan

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link.
About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 145 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.
With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.