Admin Assistant Job in Hong Leong Asia

Admin Assistant

Singapore, Singapore

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Report feedback from tenants / purchasers to manager.
To co-ordinate with tenants / purchasers on any on-going projects.
To prepare documents required by tenants / purchasers.
To co-ordinate with FSM of MCST 651 to arrange for fire drill or related matters.
To co-ordinate with tenants / purchasers on maintenance of vacuum pumps.
To co-ordinate with security and MCST 651 staff on the locking of seminar room.
To check & order office stationeries / refreshments.
To keep and control petty cash float.
Typing of documents such as Letter of Offer, Lease Agreement, Minutes, Agenda.
Prepare CNY gifts for manager’s distributions to tenants & purchasers.
To handover cheque or documents to HQ.
To visit Orchard Towers to facilitate viewing (about once in 3 months).
To ensure that office equipment is in good working condition.
To prepare agenda for Board Meeting – once a year.
To prepare agenda for managerment meeting – 2/3 times a month.
Arrange or record appointments for office & manager.
To liaise with signage supplier on OMSC directories (3 main directory boards, 5 sub-directional boards, 8 location maps & 1 wall mural).

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