Job Description

OverviewThe Administrative Assistant, Ministry Support provides administrative support to the assigned Ministerial staff in carrying out the operational responsibilities of the Church and reports to the Church Administrator. The person in this position uses initiative and discretion in interaction with staff, congregants and visitors. Because of the nature of the role, this individual must demonstrate a high level of trust and the ability to protect the reputation and integrity of others through strict confidentiality.The successful candidate carries out these functions while providing a cheerful and organized atmosphere for all who enter or contact the Church, meeting the needs of staff, guests, volunteers, and congregants with care and discretion.ResponsibilitiesMinistry SupportProvide administrative support to ensure efficient operation of assigned ministry including scheduling and coordinating ministry meetings, preparing and mailing correspondence, handling ministry posts and incoming letters, preparing ministry reports, presentations, etc.Office/Clerical Support . Assist with screening and routing of incoming calls and visitors to the Church office; warmly greeting persons with a friendly, courteous and helpful attitude; providing pertinent and appropriate information to callers and/or visitors. . Monitor and maintain office supplies. . Attend ministry events as necessary. . Attend Administrative Staff and Senior Staff meetings as required. . Other duties as assigned or called upon to assist including providing clerical, administrative or communication support to other ministries where required.Requirements and Qualifications Have a minimum of 2 years of experience in an executive level administrative position, preferably supporting multiple principals. Strong English language written and verbal communication skills. Proficiency in the Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint); Proficiency with desktop publishing, digital/social media savvy and/or web page skills are a plus. Good organizational skills; ability to multi-task and handle requests from multiple sources. Ability to work as part of a team. Have a caring attitude, excellent people skills, high integrity and exercise strict discretion and confidentiality. Prior experience in HR and secretarial work will be an advantage.
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