Job Description

We are looking for an Administrative Assistant who will play an important role in supporting the efficient running of the office and day-to-day operations. This position acts as a liaison between global departments, internal staff, external agencies, and the general public. The ideal candidate is proactive, detail-oriented, and demonstrates strong organizational and communication skills in a professional and approachable manner.
Key Responsibilities
Uphold safety and environmental protection as fundamental values in all activities.
Administrative Support

• Prepare reports, presentations, meeting agendas, and coordinate Board and management meetings, working closely with multiple departments to consolidate required materials
• Manage the Managing Directors calendar, schedule meetings, coordinate travel arrangements, and process expense reports
• Oversee calendars for internal and external meetings, resolving scheduling conflicts promptly.

Organize and maintain confidential files, records, and office documentation.
Event Coordination

• Contribute to the office social committee, assisting in the planning and organization of social and CSR activities

Requirements

• Diploma or Bachelors degree with min 2 years experience in office administration or management support

Proven ability to handle confidential information with discretion.
Strong time management, interpersonal skills, and flexibility in handling multiple priorities.
Highly organized with excellent attention to detail and ability to multitask effectively.
Consistently monitors work to ensure high standards of accuracy and quality.
Team-oriented with strong communication and interpersonal skills.
Self-starter with a proactive mindset and willingness to take on additional responsibilities in support of the team.
14/9/25 - Teekay HR email
We would like to seek your assistance to do a confidential search for the Operations Coordinator (Marine HR) and Admin Assistant role.
Please view the two JD as attached.
Kindly ensure to not mention about Teekay's name in the job posting and interview.
Please note the below: * For the Ops Coordinator role, you may advertise it as "Marine HR Personnel" instead of Ops Coordinator. We are open to fresh grads with great potential or 1 year of relevant experience.

• Admin Assistant - Someone with at least 2 years experience, but not too senior

Skills Required