Job Description

Pioneering vending company requires organized and efficient admin assistant to handle a wide and varied job scope. Must be comfortable multi-tasking and able to effectively prioritize work and manage time.Candidate should be able to handle general and customer enquiries, communicate and coordinate with delivery drivers and maintenance team, report effectively to management, organize and maintain company related documents and handle large volumes of cash.Preference given to immediate starters with good references.JOB SCOPE

• Manage and respond to general and admin email accounts
• Attend to sales, customer and general enquires
• Attend to and follow up on customer hotline complaints
• File and maintain up-to-date customer contracts and records
• Update records for sales, sandwich disposals and petty cash
• Prepare summary and audit reports
• Prepare reports for price difference/target difference and email information to customer and prepare invoice
• Prepare commission payable details as per contract
• Cash (note and coin) counting and handling
• Checking staff attendance
• File forms and reports collected from delivery drivers
• Check driver expense claims and submit to accounts for payment preparation
• Update maintenance records provided by Operations Manager & Technician
• Prepare monthly calendar schedule for Operations Manager
• Weekly checking of GPS system for all company vehicles
• Weekly vehicle inspections
• Prepare and update list of vending machine locations and movements
• Preparation of machine barcodes.
• Preparing risk assessment forms from template for machine moves
• Ensure HACCP documentation compliance and maintenance
• Ad hoc-bidding for upcoming tender agreements
• Ad hoc ordering of supplies and stationery
• Other related admin duties as assigned

REQUIREMENTS

• Good customer service skills
• Microsoft Office (Word,Excel)
• Ability to multi-task
• Good organizational and time management skills
• Ability to work under pressure
• Responsible and trustworthy

Job Types: TemporaryJob Type: Temporary
Contract length: 6 monthsSalary: $1,800.00 - $2,000.00 per monthSchedule:

• Day shift